Staffing Coordinator - HR

The Staffing Coordinator will lead the onboarding process for employees and provide administrative support for the daily functions of the HR Department in a timely, professional manner utilizing discretion, confidentiality, and good judgement. At all times, the coordinator must maintain, expand, and apply knowledge of applicable Federal, State, and other employment and labor laws and regulations to ensure continuous compliance of the department and organization.

ESSENTIAL JOB DUTIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Coordinate and lead the on-boarding process for all new GLBHC employees, students, and others with a working relationship with GLBHC. Tasks may include, but are not limited to:

• • Collection, verification, and distribution of employment related documents.
  • Entering various employment information into multiple software systems.
  • Assist recruiter in any steps that affect ability to on-board new employees.

2. Coordinate and lead new hire and new employee orientations. Tasks may include, but are not limited to:

• • Coordinate presenter and back-up schedules, room availability and preparation, refreshments, and document assembly.

3. Assist with recruitment, pre-employment, and post-employment processes. Tasks may include, but are not limited to:

• • Act as scribe for the Staffing Subcommittee.
  • Assist with various eligibility screening processes.
  • Assist with coordination and execution of job fairs, as well as attending.
  • Assist in various tasks related to an employee’s end of employment.

4. Provide a variety of support to employees, the HR team, and outside agencies. Tasks may include, but are not limited to:

• • Act as the point of contact and resolving HR software related inquiries.
  • Process various report requests.
  • Obtain, enter, and disburse employee data and information into / from various software programs and personnel files.
  • Assist in the training and or coaching of various employees.
  • Assist leadership with various initiatives.
  • Serve as the back-up for the Administrative Assistant in their absence or at times of increased workload.

5. Attend and participate in various meetings, events, and committees as assigned.

6. Assist in identifying, creating, implementing, and evaluating efficient and effective methods, practices, policies, procedures, and strategies based on department needs, organization needs, and industry standards as needed.

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for the job. Duties, responsibilities, and activities may change at any time with or without notice.

MARGINAL JOB DUTIES

Performs other duties as assigned which may include special projects and reports.

JOB SPECIFICATIONS & REQUIREMENTS

Education & Experience:

• • Associate degree in business related field and one (1) year minimum experience in an office setting required.
    • In lieu of degree, total of three (3) or more years of HR experience required.

Licensure:

• • None required.
  • HR related certification or license preferred.

Skills:

• • Must have and exhibit excellent verbal and written communication skills.
  • Must have an ability to manage varying levels of stress in a healthy, professional manner.
  • Must be well organized and detail oriented.
  • Must be able to work independently and self-start.
  • Must be understanding and flexible of changing priorities and situations.
  • Must be able to type and utilize a computer, Microsoft office, and HRIS software efficiently.
  • Must be able to relate to diverse populations in a professional and courteous manner.
  • Must be able to make recommendations and apply solutions that effectively resolve problems using judgment that is consistent with the organization’s standards, practices, policies, regulations, and laws.
  • Must have a strong commitment to fairness and equal opportunity.
  • Must have an ability to coach and be coached by others while being objective through complex, difficult, and or emotional situations.

Physical Effort:

• • Must be able to do a combination of sitting, standing, and or walking for an entire workday.
  • Must be able to lift, push, and or pull up to twenty-five (25) lbs on occasion.

Hours of Work:

• • Full-time, 40 hours a week; schedule is flexible and varied.
  • Hybrid schedule available at manager’s discretion and dependent on organization and or department needs.
  • Must maintain regular and timely attendance.

Travel:

• • May require limited travel within service area utilizing a personal vehicle.
  • Mileage reimbursement is offered based on GLBHC policy.

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for the job. Duties, responsibilities, and activities may change at any time with or without notice.