Hamilton Central Site Administrator

GREAT MIAMI VALLEY YMCA

Site Administrator

20 hours per week (Summer Seasonal)

Summer hours

9a-2p 3 days per week

Position Summary:

Under the direction of the Hamilton Central Executive Director and in accordance with the Christian mission and purpose of the Great Miami Valley YMCA Association, the Site Administrator is responsible for the social, physical, spiritual, and mental development of teens in their care. He or she is also responsible for the planning, development, and implementation of all activities, as well as keeping the safety and well-being of teens as a first priority.

Great Miami Valley Association Summary:

Our Mission: To put Christian principles into practice through programs that build healthy spirit, mind, and body for all.

Our impact: To strengthen our community by providing opportunities to serve children, individuals, and families in a safe environment which encourages all to live healthy lives and to exhibit positive character values such as faith, caring, honesty, respect, and responsibility.

Essential Functions:

• Manages, directs, and coordinates summer teen program activities.

• Maintains compliance with YMCA program guidelines. Ensures all teens in their care are registered and have necessary paperwork and waivers.

• Ensures YMCA standards are met, safety procedures are followed and ensures the safety and well-being of teens as a first priority.

• Maintains child-to-staff ratio and is present during program hours.

• Develops and implements weekly plans that are effective and fit needs, interests, and developmental level.

• Manages program budget and ensures program operates within budget.

• Trains, supervises, and evaluates staff on YMCA policies and procedures regarding supervision of children, and communication with parents.

• Maintains the appearance of the teen center and all areas utilized by the program.

• Attends staff meetings and ongoing trainings to be eligible to be a YMCA staff member.

Program Deliverables:

Maintain Daily Attendance of 15–20 Teens Ensure consistent participation by building relationships with youth, creating engaging activities, and conducting outreach to sustain a daily average of at least 15 teens.

Track and Report Demographics Collect and maintain accurate demographic data (age, grade level, school, etc.) for all participants. Submit monthly reports to help guide program improvements and funding opportunities.

Develop Weekly Enrichment Themes/Activities Plan and implement weekly themes or workshops focused on life skills, career readiness, physical wellness, arts, or academic support.

Foster a Safe and Inclusive Environment Create a welcoming space that reflects the YMCA’s core values, supports teen voice and leadership, and upholds behavior expectations through positive reinforcement and mentorship.

Engage Community Partners and Volunteers Coordinate with local schools, nonprofits, and volunteers to bring in guest speakers, field trip opportunities, or collaborative projects at least twice per month.

Evaluate Program Impact Distribute and collect participant surveys at least once per quarter to evaluate satisfaction, measure learning outcomes, and guide future programming.

YMCA Leadership Competencies:

Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

Qualifications:

1. Education: High school diploma, GED, or equivalent.

2. Certifications: Current First Aid, Child Abuse Recognition and Prevention and CPR certifications or willingness to obtain within 30 days of hire.

3. Two years related experience as a coordinator or supervisor or child care programs preferred.

4. Ability to relate effectively to diverse groups of people from all social and economic segments of the community.

Be at least 21 years of age.

Work Environment and Physical Demands:

• Ability to walk, stand, and sit (including on the floor) while maintaining alertness for long periods of time.

• Exposure to communicable diseases and bodily fluids.

• Must be able to lift and carry up to 25 lbs.

• Must be able to interpret, adopt, and apply guidelines and procedures.

• Must be creative and enthusiastic to staff and program participants.

• Possess excellent written and verbal communication skills with families, children, and other staff.

• Visual and auditory ability to respond to critical situations and physical ability to act swiftly in an emergency.

• Ability to maintain emotional control and composure in turbulent, challenging and changing conditions.