Administrative Coordinator

Job Description

Job Description

Description : About Us

Great River Hydro (GRH) is New England’s largest producer of conventional hydropower. We own and operate 13 generating stations and 3 storage-only reservoirs on the Connecticut and Deerfield Rivers. Today, our unique capabilities and operational flexibility play a vital role in our region’s transition to a low carbon, reliable and secure energy future.

At GRH, our most important asset is our people. The GRH team includes over 100 highly skilled professionals who manage, operate, and maintain our facilities. Safety is our highest priority. Our GRH team members are committed to the safety and well-being of each other, our communities and our environment, every single day. Our safety culture drives our successful delivery of reliable, clean energy.

General Information

The role of the Administrative Coordinator is to provide clerical and organizational support to the assigned areas and projects, with the overall objective of achieving smooth workflows by coordinating activities, maintaining budgets, preparing reports, ordering office supplies, processing necessary forms, answering questions, etc. The Administrative Coordinator provides essential support to maintenance and operations, wears many hats and must be able to change direction quickly and efficiently as things come up.

This role travels as needed to company offices and facilities located in Massachusetts, New Hampshire, and Vermont. Limited overnight and out-of-the-region travel could be required.

Responsibilities

• Supports the assigned river system (& departments as needed) with various tasks, including answering general questions, processing expense reports & reimbursements, coordinating crew time, vehicle administration, ordering office supplies and supporting inventory management, etc.;
• Provides general administrative support around requisitions, purchase orders, budgeting, invoice receiving / check requests to include making sure to have the proper packing slips and / or inventory, UPS label prep, office supply orders and partnering with internal and external stakeholders and departments as needed;
• Supports assigned projects / areas and maintains various spreadsheets and SharePoint sites as needed;
• Participates in internal committees by taking meeting minutes, organizing lunches and / or special events, coordinating budget forecasting and safety / wellness purchases;
• Coordinates and hosts onsite meetings including preparing the conference room, taking and ordering lunch, taking minutes as requested, and providing on-sight administrative support;
• Coordinates special projects / tasks like commercial insurance inspections, checks mail and distributes, credit card reconciliations, office supply count and order placement, etc.;
• Ensures relevant data is tracked and retained in accordance with company expectations including updating spreadsheets / SharePoint sites, budget input and output, taking minutes and other related information; and
• Performs other job-related duties as assigned.

Requirements :

Please note, this role will be onsite in Monroe Bridge 2 days per week, onsite in Shelburne Falls 2 days a week and WFH 1 day per week.

Great River Hydro is committed to a diverse and inclusive workplace. Great River Hydro is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.