Demo

Purchasing Clerk/Business Office Administrative Assistant

Great Valley School District
Malvern, PA Full Time
POSTED ON 1/14/2025
AVAILABLE BEFORE 4/10/2025

Position Type :

Administrative / Clerical / Administrative Assistant - 12-Months

Date Posted : 12 / 6 / 2024

Location : District Office

Closing Date : 12 / 20 / 2024

PURCHASING / BUSINESS OFFICE ADMINISTRATIVE ASSISTANT

GREAT VALLEY DISTRICT OFFICE

12-MONTH, FULL-TIME WITH BENEFITS)

Annual Salary Range : $40,000 - $50,000

Under the direct supervision of the Assistant Director of Business Affairs.

Education and Experience :

  • High School Diploma required. (Associates or Bachelor's Degree preferred.)
  • 1-3 years related to Finance / Purchasing / Accounting experience or equivalent.
  • Proficient with Microsoft Office Suite (Word, Excel, Outlook, TEAMS, etc.)
  • Knowledge of school fund accounting, principles, methods, and techniques

Duties and Responsibilities :

  • Obtain and review comparative pricing and quotations and coordinate district-wide purchasing.
  • Maintain and monitor all bidding documents, including but not limited to, notice to bidders, instructions to bidders, specifications, and form of the proposal.
  • Initiate contracts with vendors relative to the bidding process.
  • Manage the Amazon Business account for the District, setting up accounts, approving District orders, and monitoring purchases placed on the website.
  • Assist with the management of the Office Depot Business Account.
  • Procurement Cards : Manage, maintain instructions, and employee contracts, and provide guidance. Set up new users / cards, monitoring purchases, and email statements to users. Monthly download to CSIU.
  • Assist Accounts Payables to ensure Purchase Orders are coded correctly and bid requirements are met.
  • Send monthly flex reports to schools / departments. Keep track of all budget-related items.
  • Compile Budget Books for each school and attend annual Budget meetings
  • Send documents for approval through DocuSign.
  • Schedule calendar events for Assistant Director of Business Affairs.
  • Protect confidentiality of records and information.
  • All other duties as assigned by the Assistant Director of Business Affairs.
  • To apply, please complete the online application, submit a letter of interest, resume, three current letters of reference (one from a direct supervisor), and Act 34, Act 151, Act 114, and an Act 24 (PDE6004 Form) clearances.

    E. O. E.

    Salary : $40,000 - $50,000

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