Food Service Administrative Assistant

Great Western Dining is a people-oriented company. Our corporate culture allows our employees to learn and excel in their chosen fields. Founded in 1990, Great Western Dining Service, Inc. provides contracted dining services for schools, colleges & universities; camps & conference centers; and business & industry. From its inception, GWD has remained strongly committed to our original concepts of quality service coupled with delicious food.

Food Service Administrative Assistant

Full Time, M-F 8am - 2pm

Position Summary: The Food Service Administrative Assistant is an essential member of the team. This role aids the Food Service Director by completing administrative tasks in a timely and accurate manner. Providing support with skill and professionalism this role will include a wide variety of administrative functions. In addition to maintaining our vision by adhering to our values, this position must provide the highest level of service to our guests.

Principal Duties and Responsibilities Clerical / Office

• Coordinate and arrange, attend and participate in assigned meetings including preparing agenda, reserving and preparing meeting location, and recording and transcribing minutes as requested
• Create and maintain up-to-date electronic and physical file system
• Assist in menu design and production for weekly, seasonal, and annual features for all outlets; create and post appropriate signage for events
• Submit and follow through with maintenance requests
• Arrange for office equipment maintenance or technical support
• Support F&B department with time management, data gathering and communication for the execution of projects or events
• Manage the cashier back up in safe and any petty cash supply for Food & Beverage needs
• Keep F&B bulletin boards and employee breakroom tidy and up-to-date

Purchasing

• Manage all purchasing information; invoices, contracts and company credit card receipts ensuring accurate record keeping and timely submittal of documentation and (expense) reports to finance
• Purchase and maintain supplies and ensure that the department is adequately stocked
• Coordinate and maintain vendor and supplier information
• Assist and help coordinate and document monthly inventory in outlets

Minimum Qualifications

• High School Diploma or equivalent is required
• Associate degree (A. A.) or equivalent from two-year College or Technical School; and / or one to two years related experience and/or training; or equivalent combination of education and experience, preferred
• Prior experience in the Food and Beverage industry preferred
• Possess or obtain a valid Washington State Driver's License and comply with the Fort Worden Personal Use of Vehicle or Company Vehicle Policy
• Relevant food hygiene/health and safety licensing qualifications; food handlers permit desired

Knowledge, Skills, and Abilities

1. Demonstrated competence with Windows based software including Microsoft Office, Word, Outlook, PowerPoint, OneNote and Excel as well as POS and time keeping systems.
2. Ability to maintain confidentiality of sensitive materials and information
3. Excellent written and verbal communication skills, verbally and in writing
4. Knowledge of basic office equipment
5. Excellent organizational and multi-tasking skills
6. Able to maintain excellent customer service skills and presence during a fast-paced, changing environment
7. Accurate typing/data entry and editing skills; keen eye for detail
8. Ability to spot and resolve problems efficiently
9. Ability to understand and carry out verbal and written instructions 10. Interact professionally and maintain effective working relationships with management, vendors and co-workers