Keyboard Specialist

(Successful candidate must comply with civil service testing and regulations.)

DISTINGUISHING FEATURES OF THE CLASS:

The work involves the performance of a variety of standardized clerical tasks and the full-time or substantial part-time operation of the equipment requiring the manipulating of an alphanumeric keyboard to produce printed copy. Specific duties vary with the needs of the department. Procedures are usually fixed but detailed instructions are given for new or difficult assignments. Work is reviewed by checking completed work, by periodic or spot checks, or other steps in the clerical process. The incumbent does related work as required.

TYPICAL WORK ACTIVITIES:

Receives and organizes work to be typed determining document format;

Types correspondence, documents, records and other written material in final or draft form using handwritten, rough drafts, marked copy, oral recordings or data from various equipment as the source material;

Proofreads and corrects work producing accurate, clean and complete typed copy;

Prepares, stores and retrieves lists in documents;

Answers telephone and gives out routine information or relieves at switchboard;

Prepares folders on individual program cases with appropriate documentation per established system;

Obtains routine information from the general public/clients for program purposes and explains established program policies in procedures;

Updates and stores department forms on work processor;

Orders office supplies and maintains inventory of supplies and equipment;

Sorts, date stamps and distributes mail and packages;

Performs routine equipment maintenance tasks;

Serves as receptionist and greets clients and/or visitors;

Maintains alphabetic, numeric and/or chronological files of correspondence, documents and materials by coding and filing new material, searching for requested material and periodically purging obsolete material;

Schedules meetings and appointments;

May collect fees and account for monies received;

May prepare and maintain time records and payroll data;

May operate office machines such as copy or duplicating machines, CRTs, etc.

MINIMUM QUALIFICATIONS: Either:

• Graduation from high school or possession of a high school equivalency diploma.

Job Types: Full-time, Contract