What are the responsibilities and job description for the Administrative Assistant position at GREATER BALDWINSVILLE AMBULANCE CORPS?
Benefits:
Benefits/Perks
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to operations and administrative officers.
Reports to:
Director of Operations
Responsibilities and Duties
1. Answering incoming phone calls during work hours
2. Logging and making bank deposits
3. Ensuring medical services billing received at GBAC is turned over to Multi-Med
4. Acknowledging donations received
5. Picking up mail at post office
6. Distributing mail to appropriate area
7. Entering CPR course paperwork into the computer system
8. Issuing CPR cards with the approval of the CPR TC Coordinator and Faculty
9. Assisting President with coordinating different vendors related to household repairs
10. Create and maintain written business related processes and procedures
11. Assist with setting up and coordinating meetings
12. Assisting Board of Directors with meeting minutes as applicable for monthly Board and
membership meetings
13. Filing of Human Resources and financial records
14. Handles sensitive information, such as Human Resource and Payroll records and keeps
the information confidential.
15. Assisting organization officers in various tasks
Ancillary Duties
1. Other duties as assigned or directed
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
Education/Experience:
High school diploma or general education degree (GED); or one to two years related experience
and/or training; or equivalent combination of education and experience.
Language Ability:
Ability to read, analyze, and interpret general business periodicals, professional journals,
technical procedures, or governmental regulations. Ability to write reports, business
correspondence, and procedure manuals. Ability to effectively present information and respond
to questions from groups of managers, clients, customers, and the general public.
Math Ability:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions,
and percentages. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations
where only limited standardization exists. Ability to interpret a variety of instructions furnished
in written, oral, diagram, or schedule form.
Computer Skills:
To perform this job successfully, an individual should have a working knowledge of Microsoft
Word; Microsoft Excel; QuickBooks; internet software and Human Resource systems.
Certificates and Licenses:
Valid NYS driver license
Physical Demands:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions. While performing the duties of this job, the employee is regularly required to sit; use hands and
talk or hear. The employee is frequently required to stand and walk. The employee is
occasionally required to reach with hands and arms; climb or balance and stoop, kneel, crouch
or crawl. The employee must occasionally lift and/or move up to 20 pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to outdoor
weather conditions. The noise level in the work environment is usually moderate.
Additional Desirable Skills:
It is desirable, although not required, for this position to;
1. Drive all agency vehicles even under emergency conditions after appropriate training.
2. Lift the required weight as stipulated in the NYS EMT standards.
3. Act as a helper during emergency calls on the ambulance.
- Competitive salary
- Flexible schedule
Benefits/Perks
- Competitive Compensation
- SIMPLE IRA with matching contribution up to 3%
- Career Growth Opportunities
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to operations and administrative officers.
Reports to:
Director of Operations
Responsibilities and Duties
1. Answering incoming phone calls during work hours
2. Logging and making bank deposits
3. Ensuring medical services billing received at GBAC is turned over to Multi-Med
4. Acknowledging donations received
5. Picking up mail at post office
6. Distributing mail to appropriate area
7. Entering CPR course paperwork into the computer system
8. Issuing CPR cards with the approval of the CPR TC Coordinator and Faculty
9. Assisting President with coordinating different vendors related to household repairs
10. Create and maintain written business related processes and procedures
11. Assist with setting up and coordinating meetings
12. Assisting Board of Directors with meeting minutes as applicable for monthly Board and
membership meetings
13. Filing of Human Resources and financial records
14. Handles sensitive information, such as Human Resource and Payroll records and keeps
the information confidential.
15. Assisting organization officers in various tasks
Ancillary Duties
1. Other duties as assigned or directed
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
Education/Experience:
High school diploma or general education degree (GED); or one to two years related experience
and/or training; or equivalent combination of education and experience.
Language Ability:
Ability to read, analyze, and interpret general business periodicals, professional journals,
technical procedures, or governmental regulations. Ability to write reports, business
correspondence, and procedure manuals. Ability to effectively present information and respond
to questions from groups of managers, clients, customers, and the general public.
Math Ability:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions,
and percentages. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations
where only limited standardization exists. Ability to interpret a variety of instructions furnished
in written, oral, diagram, or schedule form.
Computer Skills:
To perform this job successfully, an individual should have a working knowledge of Microsoft
Word; Microsoft Excel; QuickBooks; internet software and Human Resource systems.
Certificates and Licenses:
Valid NYS driver license
Physical Demands:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions. While performing the duties of this job, the employee is regularly required to sit; use hands and
talk or hear. The employee is frequently required to stand and walk. The employee is
occasionally required to reach with hands and arms; climb or balance and stoop, kneel, crouch
or crawl. The employee must occasionally lift and/or move up to 20 pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to outdoor
weather conditions. The noise level in the work environment is usually moderate.
Additional Desirable Skills:
It is desirable, although not required, for this position to;
1. Drive all agency vehicles even under emergency conditions after appropriate training.
2. Lift the required weight as stipulated in the NYS EMT standards.
3. Act as a helper during emergency calls on the ambulance.