Event Manager, Boca/Boynton Chamber of Commerce

Job description

The Boca Chamber is seeking a dynamic, experienced, reliable, and highly organized Events Manager to plan and execute a wide variety of events that serve our members and community. This role requires a creative and detail-oriented professional with excellent communication and organizational skills, capable of managing multiple projects simultaneously in a fast-paced environment.

The ideal candidate will have experience managing events, building sponsorships, and creating memorable event experiences.

SALARY: $48,000-$55,000 per year (non negotiable)

FULL TIME

IN OFFICE POSITION.

Primary Responsibilities:

• Plan, coordinate, and execute all monthly Chamber events, including luncheons, breakfast events, evening networking events, meetings, and roundtables.
• Plan and execute large-scale annual events, including managing budgets, selling sponsorships, creating event programs, and designing memorable atmospheres.
• Develop and maintain all event budgets, ensuring profitability and adherence to financial goals.
• Secure venues, speakers, entertainment, and vendors; collect speaker bios, headshots, and presentation materials as needed.
• Oversee marketing efforts for events, ensuring accurate listings, communications, and promotions.
• Develop detailed event timelines and ensure on-time execution of all event components.
• Create seating charts and manage attendee and sponsor logistics for assigned events.
• Manage event production, including printed materials, brochures, signage, auction items, and other related materials.
• Serve as the primary liaison with vendors, sponsors, and donors, ensuring clear communication and excellent service.
• Execute event logistics, including set-up, tear-down, AV coordination, and on-site troubleshooting.
• Ensure accurate post-event reporting, including attendee follow-ups, sponsor reports, and financial reconciliations.
• Maintain up-to-date databases for business contacts, vendors, sponsors, and guests.

Required Skills/Qualifications:

• Minimum 3 years of event coordination or management experience.
• Strong verbal and written communication skills.
• Highly organized with the ability to manage multiple projects and deadlines simultaneously.
• Proven ability to meet budgets, build sponsorships, and foster relationships with vendors and sponsors.
• Ability to think quickly and solve problems efficiently in a high-pressure environment.
• Exceptional customer service skills with a professional demeanor at all times.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and ability to learn Chamber-specific software applications.
• Ability to lift and carry up to 25 pounds, stand for long periods, and work occasional evenings and weekends as required.
• Flexibility to adapt to evolving event needs and priorities.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed