HR Coordinator

Description

Join the Y as an HR Coordinator and play a vital role in supporting the people who power our mission! You’ll help drive key HR functions like recruitment, onboarding, compliance, and employee engagement—ensuring smooth and efficient processes while helping foster a workplace culture rooted in our core values. This role is perfect for someone who thrives on organization, enjoys working behind the scenes to make an impact, and is passionate about helping others succeed.

Schedule and Location: This position is expected to work at least 20 hours per week on a consistent schedule starting in May with the possible opportunity to move to full-time work in the fall. The primary office is located at 126 College Street in Burlington, VT, with time also spent at our facility at 298 College Street.

Why You’ll Love This Job:

• Make an Impact: Support hiring and employee engagement efforts that directly contribute to the Y’s mission.
• Build Connections: Collaborate with staff across departments and provide excellent support throughout the employee lifecycle.
• Grow Professionally: Gain hands-on experience in HR systems, compliance, and process improvement.
• Enjoy Y Benefits: Free Y membership, program discounts, professional development, and a dynamic team environment.

What You’ll Do:

• Manage the Applicant Tracking System (ATS) and hiring data
• Forward references, process background checks, and send offer letters to part-time hires
• Post job openings and maintain third-party job board accounts
• Train staff on ATS functionality and support hiring managers throughout the process
• Oversee and improve onboarding and offboarding procedures
• Facilitate exit interviews and collect feedback
• Maintain confidential and compliant HR records
• Administer the staff training system and troubleshoot staff issues
• Run HR-related reports and analyze data
• Support DEI, employee engagement, and recognition initiatives
• Recommend improvements to enhance HR efficiency
• Meet regularly with the Director of Human Resources and assist with special projects
• Model YMCA core values of caring, honesty, respect, and responsibility
• Other duties as assigned

Qualifications:

• Associate’s degree in HR, Business Administration, or a related field preferred, or equivalent
• experience.
• 1 years of HR, administrative, or related experience.
• Strong organizational and communication skills.
• Experience with ATS, HRIS, and Microsoft Office Suite is preferred.
• Ability to handle sensitive information with discretion and professionalism.
• Detail-oriented with the ability to manage multiple tasks efficiently.

Work Environment and Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Work is primarily performed in an office setting with extended periods at a desk using a computer.
• Regular interaction with employees, department leaders, and job applicants in person, via email, and over the phone.
• Occasional need to move between office locations.
• May require light physical effort, such as lifting small office supplies, setting up materials for trainings, or filing paperwork.