What are the responsibilities and job description for the Administrative Assistant II - High School Guidance position at Greater Cincinnati School Application Consortium?
Definition: The Administrative Assistant for Counseling performs a wide variety of support to assist with the smooth functioning of the Counseling Department. Such responsibilities include assisting with the high school scheduling process, oversight of student records and student cumulative files, budgeting and other clerical support for the counseling department and the school at large. Essential Functions:
CLERICAL ? Serve as the administrative assistant to the Counseling Department. ? Serve as the primary point of contact, greeting students, parents, college representatives, and other visitors to the Counseling Department. ? Procure necessary materials and supplies for the Counseling office. ? Maintain accurate and updated enrollment records for all students, including those in special education and vocational programs. ? Manage the building level intake process for new students and handle withdrawal procedures. ? Serve on the building traumatic crisis intervention team. ? Coordinate and assembly all materials needed for counselors’ meetings and/or presentations. ? Organize ceremonies, awards, and recognition programs, including ordering of certificates and materials for student recognition. ? Update and manage student testing and grade reports within cumulative records, tracking credits earned. ? Produce and distribute student report cards, providing copies to counselors as needed. ? Ensure the confidentiality and accuracy of student records and information. ? Maintain an inventory of required forms and assist faculty with clerical tasks when necessary. ? Collaborate with the principal and counselor in designing schedules and preparing class lists. ? Input and manage student information in the designated student information system. ? Handle incoming mail, distributing it to the appropriate counselor or department. ? Provide administrative support as requested by counselors and the principal. ? Serve as point of contact for all student transfer of 8th grade files to the high school. ? Maintain responsibility for enrollment and attendance records. ? Performs other duties as assigned.
This position is for a 223 day contract, 8 hours a day. Salary range is $20.13 - $26.14 per hour. Benefits available.
CLERICAL ? Serve as the administrative assistant to the Counseling Department. ? Serve as the primary point of contact, greeting students, parents, college representatives, and other visitors to the Counseling Department. ? Procure necessary materials and supplies for the Counseling office. ? Maintain accurate and updated enrollment records for all students, including those in special education and vocational programs. ? Manage the building level intake process for new students and handle withdrawal procedures. ? Serve on the building traumatic crisis intervention team. ? Coordinate and assembly all materials needed for counselors’ meetings and/or presentations. ? Organize ceremonies, awards, and recognition programs, including ordering of certificates and materials for student recognition. ? Update and manage student testing and grade reports within cumulative records, tracking credits earned. ? Produce and distribute student report cards, providing copies to counselors as needed. ? Ensure the confidentiality and accuracy of student records and information. ? Maintain an inventory of required forms and assist faculty with clerical tasks when necessary. ? Collaborate with the principal and counselor in designing schedules and preparing class lists. ? Input and manage student information in the designated student information system. ? Handle incoming mail, distributing it to the appropriate counselor or department. ? Provide administrative support as requested by counselors and the principal. ? Serve as point of contact for all student transfer of 8th grade files to the high school. ? Maintain responsibility for enrollment and attendance records. ? Performs other duties as assigned.
This position is for a 223 day contract, 8 hours a day. Salary range is $20.13 - $26.14 per hour. Benefits available.
Forest Hills Board Policy 4122 - Nondiscrimination and Equal Employment Opportunity:
The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and transgender identity), disability, age, religion, military status, ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.
Individuals with certain criminal history will be disqualified from employment with the
Forest Hills School District Board of Education.
Salary : $20 - $26
