ASSOCIATE DIRECTOR OF SCHOOL AGE PROGRAMS

Description

Job Title: ASSOCIATE DIRECTOR OF SCHOOL AGE PROGRAMS

Status: full time 

Hours: 40 hours/week; schedule varies according to season and program

Y Job Grade 8,  Salary: $44,450 annually  

Reports to: Senior Director of Youth Programs   Revision Date: 12/2024  

Probation: Subject to Montana statutory introductory (probationary) period- 12 months

POSITION SUMMARY: The Associate Director of School Age Programs is responsible for the organization  and delivery of quality After School Programming and Licensed Summer Learning Loss Prevention Camps  at the Missoula YMCA. The associate director reports to the Senior Director of Youth Programs, and will  work alongside the senior director to develop, review, and monitor budgets for their department. The  associate director manages all aspects of their programs, including hiring, staff training, staff scheduling,  curriculum, program innovation, transportation, and quality at all sites. The associate director must have  a working understanding of Montana State Licensing requirements and will implement all necessary  regulations in programming. The associate director should have a deep passion for youth, a high level of  energy, strong management and organizational skills, and work well under pressure. Must be able to  thrive in an environment with the unique challenges of a non-profit community service organization. 

BENEFITS: paid vacation; paid sick, holidays and bonus days; free family YMCA membership; health, dental and vision insurance available with employee contribution; retirement savings, and retirement contributions after two years.

Requirements

ESSENTIAL FUNCTIONS: 

· Comply with all Montana State Licensing requirements. Responsibilities include: collecting,  maintaining, & submitting all necessary paperwork for participants & staff; training all frontline  staff on licensing requirements, modeling & ensuring procedures are carried out accordingly;  maintaining adequate staffing ratios across all sites; providing required signage & cleaning  supplies; tracking & submitting incident reports; recording participant times on Best Beginnings  invoices monthly; and working with the Senior Director of Youth Programs on annual license  renewals. 

· As a manager, create a positive work culture and support staff with: open communication; staff  meetings; training opportunities; site checks; open office hours; shifts worked alongside frontline  staff; and seasonal/annual performance reviews. Verify and submit bi-weekly time records to  business office for payroll. 

· Throughout the school year, plan and implement After School Programming. Responsibilities  include: the safety of all children in the YMCA’s care; collecting & maintaining all required  paperwork for state licensing; compliance with all state licensing regulations; recruiting, hiring,  onboarding, training, scheduling, & managing staff; preparing curriculum; procuring & organizing  supplies & equipment; proactively communicating with community partners; creating program rosters; working alongside frontline staff in program; transporting participants in YMCA vehicles;  coordinating meals with the Food Program (ordering & record keeping); communicating with  participant families. 

· In preparation for summer: work cooperatively with “camp team” to create cohesive camp vision  for quality programming & safety in all YMCA camps; plan licensed Summer Learning Loss  Prevention Camps incorporating innovative STEM curriculum; collecting and organizing supplies  & equipment; fostering collaborative relationships with community partners; interviewing & hiring camp staff; onboarding staff onto child care licenses; planning and implementing camp training.  

· During summer months, serve as Camp Director for Summer Learning Loss Prevention Camps.  Responsibilities include: the safety of all children in the YMCA’s care; collecting & maintaining all  required paperwork for state licensing; compliance with all state licensing regulations; scheduling &  supervising camp counselors; preparing rosters, camp schedules, lesson plans, equipment, & supplies; transporting participants in YMCA vehicles; organizing camp events; monitoring camp  billing; and communicating with participant families. 

· Provide exemplary member service to YMCA members & program participants' families: assisting  with registration, billing, schedule changes, and questions; positively interacting with families of  program participants regarding individual children's behaviors; and developing methods of  modifying inappropriate behavior for optimal experiences in programs.

· Works cooperatively with the Food Program to plan menus; prepare & distribute food; and  maintain records for CACFP reporting. 

· Assist with the implementation of other YMCA youth programs including but not limited to: Active  6, Climbing Wall, Family Fun Time, Midday Move, Parents’ Night Out, School’s Out Day Camps,  SPLASH, and Youth Sports. 

· With the Senior Director of Youth Programs: develop, review, and monitor annual School Age budget to meet fiscal objectives; work to achieve program enrollment goals and proactively  monitor for non-participation in order to fill vacancies; compile statistics and reports; and create draft budgets to determine new program feasibility. 

· Work with Senior Director of Youth Programs & Marketing department to meet timely promotional  and informational deadline. Have schedules completed and submitted by registration deadlines. · With a forward-thinking lense, lead out in the organization: improving quality of programs,  materials, and practices year after year and by building/maintaining community partnerships. · Ensure quality & safety are always at the forefront of all youth programs. Lead by example and  hold staff accountable to maintain YMCA quality and safety standards. 

· Participate in larger YMCA organization planning, work, and meetings. Support the organization  through participation in fundraising & special events (Annual Support Campaign, Riverbank Run,  etc.), by championing the organization in the community, and through effective communication  with all YMCA departments and staff. 

· Completes required child sexual abuse prevention training, comply with legal and ethical  obligation as a mandatory reporter of suspected child abuse and cooperate fully with any  investigation of such abuse 

· Perform other duties as assigned 

QUALIFICATIONS: 

Education/Certification: 

Required – Must meet the minimum requirements for Lead Teacher according to DPHHS Licensing  Guidelines, i.e. a B.A. in Child Development, Early Education, Psychology, Sociology or similarly  related field, OR two years experience in a licensed Child Care Facility OR a CDA 

Required – Must have current CPR or obtain within first 30 days of employment · Required- Valid driver's license with insurable drivers record – required to drive Y vehicles.  Experience: 

Preferred - Two or more years in a leadership role in a youth serving organization or camp ? Required - Successful experience in supervising and managing others 

Required - excellent organization and administrative skills 

WORK ENVIRONMENT AND PHYSICAL DEMANDS: 

-Ability to establish and maintain harmonious relationships with other staff members, leaders,  volunteers, members, participants, parents and the general public.

-Ability to maintain confidentiality, a high degree of tact and discretion is required · Interpret and enforce all safety and health regulations.

-Ability to respond to emergency situations 

-Effective conflict resolution skills and an ability to exercise sound judgment and handle conflicts in  a timely and professional manner.

-Ability to speak concisely and effectively communicate needs 

-Versatility, flexibility, and a ability to work enthusiastically within constantly changing priorities · Ability to work within the Y core values of Caring, Honesty, Respect and Responsibility · Ability to work with limited supervision 

-Ability to meet minimum requirements and perform functions of the position with or without  reasonable accommodation 

-Ability to communicate clearly to all children, families, members and company personnel  ? Ability to attend all trainings and meetings as required even if scheduled outside normal working  or regularly scheduled hours.  

-Present a clean, well-groomed appearance 

-Visual & auditory ability to respond to critical situations & physical ability to act in an emergency ? Ability to walk and stand for periods of time 

-Frequently must be able to lift and carry supplies and equipment weighing up to 50 pounds, or up  to 75 pounds with assistance 

-Frequently requires bending, leaning, kneeling and walking

The Y: We’re for youth development, healthy living, and social responsibility. 

YMCA LEADERSHIP COMPETENCIES: 

Program Management; Critical Thinking & Decision Making; Emotional Maturity; Developing Self & Others 

This job description is not to be used as the only reference for the position. It is to be used as a base guideline for  defining ones role. Position requirements and responsibilities are constantly evolving and changing. Performance  reviews and regular discussions will outline further expectations and goals of the position. My signature indicates that  I have received a copy of this job description, understand what the YMCA’s requirements and positions expectations,  and meet the QUALIFICATIONS, PHYSICAL REQUIREMENTS and REQUIRED KNOWLEDGE, SKILLS AND ABILITIES  LISTED.  

Salary : $44,450