What are the responsibilities and job description for the Controller position at Greater Providence Young Men's Christian Association?
Position summary:
The Controller is responsible for all accounting operations of the Greater Providence YMCA including preparation of financial reports, accounts receivable and accounts payable. This position works in collaboration with other administrative and branch staff to identify information needed to track financial activity. The Controller works with the outside accounting firm to ensure completion of annual audits and required IRS forms and financial paperwork. The Controller provides analysis of pertinent data and offers guidance on achieving financial outcomes.
Reports To: Chief Financial Officer
Essential Duties & Responsibilities:
- In partnership with branch Leadership Staff, responsible for the preparation of the annual agency budget. This process also includes the analysis of monthly financials in relation to the budget and appropriate trend and forecast analysis.
- Responsible for the preparation of monthly financial statements and account reconciliations including the month-end closing process with reconciliations completed in a timely manner.
- Coordinates annual audit and completion of audit workpapers, as well as the annual IRS Form 990 and entering the 990 data into the YUSA C-Trac Portal.
- Ensure is properly captured and reflected in financial statements.
- In collaboration with appropriate staff, create metrics to monitor financial success of strategies and prepare reports on identified indicators monthly.
- Prepare supplemental financial reports as needed
- Assists branch staff in expanding financial literacy
- Supervises Finance Department staff and ensures accuracy and timeliness of department information with includes fund development, accounts payable, , general accounting and the Central Business Office staff.
- Enhance and develop internal controls that monitor, and safeguard assets of the agency exist and are being followed.
- Oversee journal entries, reconciliations, endowments and restricted cash.
- Manages operating cash flow management including insuring timely payment to vendors and to project cash flow requirements throughout the year.
- Conducts special internal audits, accounting studies, analyses and cost studies as required. Provides recommendations as needed based on findings.
- Oversee the purchase order approval system and workflow to maximize efficiency and monitor expenses.
- Other duties as assigned.
