HR Assistant - PT

An exciting opportunity to join the team of a progressive YMCA located in vibrant Somerset County, New Jersey. The YMCA is one of the nation’s leading nonprofit organizations dedicated to strengthening communities through youth development, healthy living and social responsibility. With a 150-year-old history, Greater Somerset County YMCA (GSCY) is a pillar of the community and has seven locations across three counties, which collectively serve upwards of 30,000 individuals. GSCY has 100 full-time and 950 part-time employees along with operating revenues to $22 million.

The Y empowers everyone—no matter who they are or where they are from. To fulfill our purpose of strengthening community for all, GSCY is committed to being an inclusive organization and leveraging our collective impact to address social inequities. To learn more about GSCY, visit our website: http://gscymca.org

Greater Somerset County YMCA's Association Office is currently seeking a Human Resources Assistant who will perform administrative duties related to the operations of the human resources department.

ESSENTIAL FUNCTIONS:

• Manages the pre-employment and onboarding process of part-time new hires and re-hires.
• Maintain and audit personnel files and updates them in a timely manner.
• Maintains department’s online and paper files on a consistent basis.
• Assists staff with system login issues, password reset requests and personal information updates.
• Regularly updates HRIS for staff’s completion of trainings and background checks.
• Manages the payment of staff for completed trainings (CPR, Praesidium, Paylocity, etc.)
• Processes required paperwork for part-time employee transfers, changes in job classification, salary increases, terminations, and other related employment matters.
• Orders all staff name tags
• Prepares all purchase orders (Intellicorp, Checkr, Name tags, etc.)
• Assists with employee referral tracking.
• Assists with supervisor training and onboarding sessions for new staff.
• Assists with job fairs and recruitment events.
• Assists with CPR communication of classes offered within our Association.
• Post FT jobs on YUSA and other job sites as needed.
• Answers and directs departmental phone calls.
• Receives and distributes office mail.
• Schedules and organizes appointments; takes minutes during departmental meetings.
• Proofreads and types documents and correspondence produced by department.
• May assist with preparation of human resource reports such as attendance, new hire, and turnover reports.
• Performs other related duties as assigned.

QUALIFICATIONS:

• Pursuing a degree/diploma in human resources or related field.
• High school diploma or equivalent required.
• Administrative assistant experience preferred.
• Excellent organizational skills and attention to detail.
• Extensive knowledge of office management systems and procedures.
• Ability to operate general office equipment.
• Excellent written and verbal communication skills.
• Working knowledge of an HRIS.
• Proficient in Microsoft Office Suite or similar software.
• Ability to maintain confidentiality and professionalism.

YMCA COMPETENCIES (Team Leader):

Mission Advancement: Models and teaches the Ys values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising.

Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support.

Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.

Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

Benefits of working part-time at GSCY include:

• FREE Individual Membership Access to any YMCA in the Nation.
• 10% Discount on most programming at Greater Somerset County YMCA.
• Access to one of the leading retirement programs "Y Retirement Fund" from the first day of employment.
• Opportunities for professional development, mentoring, growth, and promotion throughout the YMCA Movement.
• Supportive and inclusive community for people of all backgrounds and access to Employee Resource Networks.

Greater Somerset County YMCA is a drug free work environment. We are an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information who share our values of Caring, Honesty, Respect and Responsibility.