Staff Accountant

General Summary

The Staff Accountant is responsible for supporting the Senior Program Manager in establishing and maintaining accounting controls and procedures, reviewing, and analyzing all accounts payable and receivable processes related to the general ledger and eventually the financial statements. The Staff Accountant will be responsible for the day-to-day transaction accounting including full-cycle accounts payable and accounts receivable, general ledger analysis, and financial reporting.

Essential Duties and Responsibilities

• Lead the accounts payable process by reviewing vendor invoices, coding to expense accounts and classes, validating business approvals and relevant supporting information, and updating vendor information
• Drive annual review of vendor pricing and terms for recurring services and costs to ensure the most advantageous cost/value outcome for the department.
• Prepare and maintain the Negotiated Indirect Cost Rate Agreement and Cost Allocation Plan.
• Record accounting transactions, correcting/adjusting entries, and closing journal entries in accordance with established procedures and generally accepted accounting principles.
• Prepare monthly bank account and credit card account reconciliations.
• Support the accurate and timely monthly and year-end closing process.
• Assist with the timely preparation of accounts receivable invoices in support of fund development activities.
• Assist with the timely preparation of government grant reporting and billing.
• Assist with the timely preparation of monthly and ad hoc financial reports for the Board of Directors and Creditors.
• Communicate with program managers and vendors to resolve issues/discrepancies relating to invoices and payments.
• Coordinate preparation of information and respond to inquiries as requested by independent auditors.
• Complete weekly expense forecast and projection schedules for the annual budget.
• Respond to information requests from internal and external customers and vendors in a timely manner.
• Stay abreast of opportunities for the deployment of new financial technology solutions and applications.
• Maintain organizational integrity of the accounting records, company files, vendor files, and other financial records.
• Operate in compliance with the Financial and Accounting Policies and Practices.
• Actively participate in the continuous examination and improvement of policies and procedures.
• Other duties as assigned.

Qualifications

• Bachelor’s degree in accounting or finance.
• Minimum of 5 years of experience in accounting or related field.
• Must successfully complete a criminal background investigation.
• Understanding of the US GAAP, financial statements, and financial/accounting concepts & processes.
• Experience with general ledger, accounts payable, and accounts receivable.
• Proficient in Microsoft Office Suite, specifically Excel and Word.
• Must be able to manage time effectively.
• Must be a self-motivated team player who can wear many hats with minimal supervision.
• Must be a hands-on team player with strong organizational and communication skills.
• Experience using QuickBooks or other similar accounting software.
• Experience in non-profit accounting (Preferred).
• Experience supporting government grant billing and reporting (Preferred).
• Ability to work well with others under tight deadlines and respond to changes in priority.