HR Coordinator/Executive Assistant

Greek House Chefs

POSITION TITLE: HR Coordinator/Executive Assistant

FLSA CLASSIFICATION: Hourly

SUPERVISOR’S TITLE: Executive Leadership team

PAY RANGE: $24 - $30/hour

Position Summary:

As the HR Coordinator/Executive Assistance for the executive leadership, you will perform administrative support activities and functions for human resources and the Executive team, ensuring timely execution of tasks and responsibilities.

Essential Functions & Duties:

• Prepare or maintain employment records related to events such as hiring, termination, leaves, transfers, or promotions, using human resources management system software.
• Interpret and explain human resources policies, procedures, laws, standards, or regulations.
• Process hiring or termination-related paperwork.
• Assist with payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
• Assist with HRIS/Payroll system tasks and responsibilities such as processing benefit elections, expense reimbursement, and onboard and offboarding system tasks.
• Assist in collecting and maintaining HR Documentation and records
• Monitor and ensure completion of compliance obligations by HR compliance deadlines
• Address employee relations issues, such as harassment allegations, work complaints, or other employee concerns.
• Work with 3rd party support partners to seek clarification on matters and assistance with the executive of tasks and responsibilities
• Serve as the HR point of contact alongside the CAO
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining resources and files, and providing information to internal and external parties

• Facilitate communication, projects and assignments under the direction of the CAO and/or the Executive team.
• Create, maintain, and enter information into databases, systems and/or tracking tools
• Use computer and other office equipment for various tasks

Communications:

• Communicates issues and concerns to Upper Management in a time sensitive manor.
• Communicate with employees and Supervisory Staff
• Document communications on Microsoft Teams under designated communication section for organization.

Knowledge/Abilities:

• Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

• Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• Judgment and Decision Making - Considers the relative implications of potential actions and chooses the most appropriate one.
• Problem Solving & Critical Thinking - The ability to tell when something is wrong or is likely to go wrong. The ability to monitor processes, materials and/or surroundings - monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
• Integrity - Job requires being honest and ethical.
• Independence - Job requires developing one's own ways of doing things, the ability to work with limited day-to-day supervision, and depending on oneself to get things done.
• Stress Tolerance & Self-Control - The ability to accept criticism as well as to calmly and effectively manage high-pace and high stress situations.
• Dependability & Attention to Details – The ability to be reliable, responsible, dependable, and fulfill obligations.
• General Physical Activity – The ability to perform physical activities that require considerable use of your arms and legs and moving your whole body, such as standing, climbing, lifting, balancing, walking, stooping, and handling of materials.
• Manual Dexterity - The ability to quickly move your hand, your hand together with your arm, or your two hands to grasp, manipulate, or assemble objects as is typical required of an office and computer-centric role.
• Speech Clarity & Delivery - The ability to speak clearly so others can understand you. The ability to effectively communicate in one-on-one interactions and patiently explain matters which can be confusing to some. The ability to maintain positive, helpful communicates with supervisors, peers, subordinates and clients.
• Read & Write – The ability to read, interpret documents, policies, instructions, and procedure manuals communicated in English as well as the ability to clearly and effectively convey ideas in writing.
• Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
• Time Management - Managing one's own time and the time of others efficiently and effectively.
• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Work Style Expectations

• Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
• Integrity - Job requires being honest and ethical.
• Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
• Concern for Others - Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
• Independence - Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.

Experience And Education

• High School Diploma (or GED or High School Equivalence Certificate)
• Bachelor's Degree or Management/HR related course work, preferred
• Executive assistance or similar administrative or support experience
• HR experience, preferred

Communications:

• Communicates issues and concerns to Upper Management in a time sensitive manor.
• Communicate with employees and Supervisory Staff
• Document communications on Microsoft Teams under designated communication section for organization.

Knowledge/Abilities:

• Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming

Work Style Expectations

• Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
• Integrity - Job requires being honest and ethical.
• Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
• Concern for Others - Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
• Independence - Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.

Experience And Education

• High School Diploma (or GED or High School Equivalence Certificate)
• Bachelor's Degree or Management/HR related course work, preferred
• Executive assistance or similar administrative or support experience
• HR experience, preferred