Office Assistant

The Office Assistant manages all incoming customers and business calls; directs visitors, vendors and business partners. The Office Assistant collects and distributes all company mail, both internal and external. Providing general administrative support to all the management staff.

Principle Duties and Responsibilities:

• Receive incoming telephones calls promptly and with enthusiasm; listening attentively to the caller, ask qualifying questions, and transferring them to the correct department. Communicates effectively and respectfully with both internal and external customers.
• Manage distribution of Contact Us email in-box.
• Provide enthusiastic, responsible assistance and direction to all telephone calls, visitors and employees of Powells
• Review all current information in Reception as well as Company Procedures necessary to direct calls and answer basic inquiries.
• Works well as a team member, showing courtesy and respect for co-workers.
• Mail distribution; outgoing and incoming.
• Monitoring and ordering of office supplies including all printer & copier ink and toner.
• Coordinates service calls with outside vendors for office machine service and repair
• Manage vendor check in process.
• Provide support to administrative departments, where appropriate, and all other departments with tasks and projects, as requested.
• Complete housekeeping tasks in administrative office & other duties as assigned

Knowledge, Skills, and Abilities:

• Bilingual in Spanish
• Excellent organizational and multitasking skills
• Good communication and team working skills
• Friendly and enthusiastic
• Experienced in Microsoft Software Programs (Outlook, Word, Excel) and other office machines (Printers, Copiers, etc.).

Our Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, gender identity, race, color, creed, religion, ethnicity, national origin, citizenship, medical condition, disability, marital status, military service, pregnancy, childbirth, and related medical conditions, genetic information, or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the Company. Please inform the Company’s Human Resources Department if you need assistance completing any forms or to otherwise participate in the application process.