Payroll Supervisor

The Supervisor of Payroll is responsible for planning, organizing, coordinating, and monitoring all functions involving the preparation and distribution of bi-weekly payroll for District employees. Supports progressive and proactive management of the Payroll functions ensuring the smooth and efficient operation of the District.

Essential Duties and Responsibilities:

• Supervises, reviews, and coordinates the processing of the District’s bi-weekly payroll.
• Distributes paychecks and direct deposit vouchers
• Calculates, codes and inputs time sheets for substitutes and hourly employees and enters data into the payroll system
• Tracks days or hours of work performed by substitutes and hourly employees for wage payment
• Reviews all new employee information, status changes and terminations in the human resources/payroll management system. Ensures employee demographic information is current.
• Coordinates processing the District payroll, timely and properly computing employee pay and deductions and preparing required reports such as the bi-weekly payroll expenditures report. Oversees all payroll deductions, including flexible spending, garnishments, and taxes. Anticipates, identifies and corrects any payroll related errors that may occur.
• Administers PSERS retirement records and all required reporting and payments, including those related to purchase of time. Supports current and former employees regarding PSERS related inquiries and research employer statements of amount due for payment in conjunction with the Financial Services department.
• Calculates unpaid leaves, raises per the collective bargaining agreement and taxable insurance amounts to ensure timely, accurate reporting and updates.
• Oversee and maintain requirements for local, state, and federal taxes including bi-weekly and quarterly reconciliation and annual reporting of W-2s.
• Collaborates and communicates effectively with the Human Resources and Financial Services, and other departments as appropriate on pay-related matters.
• Provides service to current and former employees with payroll related matters.
• Reconcile and finalize payroll 403B payments through third party administrator EPARS
• Prepare Internal Cash Transfer Sheet for CFO
• Record and maintain spreadsheets on payroll deductions bi-weekly
• Prepare Quarterly Federal Form 941 and Schedule B submissions
• Prepare Quarterly State Tax reconciliations 
• Prepare Quarterly reports and payments for EIT, LST and PAUC
• Prepare monthly payroll tax data and invoices for processing
• Perform calendar and fiscal year-end rollovers
• Extract member demographics, contract and wage data, and service contribution reports for upload to PSERS
• Perform other duties as assigned
  
  
  

Required Qualifications: Must be noted on resume

•  Bachelors Degree in Accounting or related field
•  Minimum of 3 years in payroll accounting, preferably in public education
•  Knowledge of accounting principles and practices
•  Possess knowledge of mathematics, data processing, computer hardware and software, databases and spreadsheets

Level of Compensation: Commensurate with experience