Facilities Administrative Assistant

Green Bay Packers Job Posting

JOB SUMMARY:

This position will provide administrative support to the Facilities Department.   

Job Responsibilities:

• Create & delegate work orders and perform data entry in Limble computerized maintenance management system.
• Create, format, and edit spreadsheets and documents.    
• Compile reports and project binders.
• Authorize departmental credit card transactions in Chrome River accounting program.
• Answer and dispatch radio calls for Facilities Department.
• Operate Crestron lighting control system for daily operations and special events.
• Assist in coordinating contractor access and equipment schedules.
• Update and post staff event schedules, maintain department calendar, keep information current on staff bulletin board.
• Assist with annual key audit.
• Inventory and order office supplies for department.
• Create and distribute staff meeting agendas; take and post staff meeting notes.
• Manage uniform inventory and allocate appropriate apparel to staff.
• Assist with sourcing and purchasing parts and other items for the department.
• Maintain an organized and efficient office environment.
• Assist with the coordination of Facilities duties for games and other special events.
• Assist with checking in shovelers during large snow events.
• Assist with other tasks and projects as they arise.

JOB QUALIFICATIONS:

• 3-5 years administrative experience required
• Significant understanding of Microsoft Excel, including developing and formatting spreadsheets, and creating formulas.  Proficiency in Microsoft Word and Outlook.  Working knowledge of Adobe Acrobat.  Possess a willingness to learn new software. 
• Quick learner, adaptable to task changes throughout the workday.
• Excellent organizational skills and the ability to work under deadlines necessary.
• Possess a resourceful personality with the ability to problem solve.
• Must have a willingness to handle routine office tasks.  Possess excellent oral and written communication skills, as well as excellent customer service skills.
• Flexibility to work evenings, weekends and holidays, as needed.
• Working all home games and other large stadium events required.

Physical Demands and Work Environment:

• Ability to sit, walk, and stand for extended periods of time.
• Ability to remain in a stationary position for periods of time.
• Ability to focus on assignments for periods of time.
• Operates in a professional environment.
• Role routinely uses standard office equipment.

SUPERVISES: This position does not have supervisory responsibilities

SUPERVISED BY: Facilities Office Manager

Deadline: Please submit a resume by April 28^th.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

This job description has been approved by management. This job description is not designed to cover or contain a comprehensive listing, and duties and responsibilities may change at any time with or without notice.

All resumes submitted will be reviewed and selected qualified candidates will be contacted for an interview.