Front Office Coordinator

GREEN Charter Schools is a special place to work and learn for our students AND our staff. We value everyone’s full involvement and support for our collective and deliberate efforts to serve our students. Our learning communities are rich, vibrant, well-structured and safe to optimize autonomy, mastery and purpose for everyone at GREEN.

At GREEN, we believe that every member of our learning communities, our students, staff, parents or leaders, is deserving of a Voice and Choice in academic, social and professional pursuits. This is a simple and highly prized ideal embedded within the GREEN strategic plan as well as a brand promise of our leaders and the Executive Board. We are committed to this important work in this specific manner.

GREEN Charter Schools
is looking for passionate educators who drive student achievement through creativity and innovation.
GREEN Charter Schools
actively promotes diversity among its faculty, staff and student body. We seek to understand the differences and similarities among us and to appreciate the richness that diversity provides. This environment is complemented by our comprehensive benefit offerings that include health insurance and a 403(b) retirement program.

Job description:

General Statement of Job: 

Under regular supervision, performs various routine-to-moderately complex clerical work to help ensure efficient and effective office operations. Provides assistance to supervisor, co-workers, students and the general public as required. Reports to the Principal.

Job Functions:

• Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate staff person. Greets office visitors and performs customer/public service duties as required.   This includes checking in visitors when necessary.
• Assists supervisor and other school staff by performing a variety of routine clerical duties, which may include but are not limited to typing reports and correspondence, copying and filing documents, collating materials, distributing materials, faxing information, maintaining logs and lists, processing incoming and outgoing mail, etc. 
• Enters and retrieves computer data. 
• Manage the school’s email account including answering emails.
• Serve as the liaison between parents and staff.
• Signs students in / out. 
• Assists with entering incidents in PowerSchool.
• Assists with student enrollment completing duties such as:
  • Review and approval of new student applications and registration forms
  • Create student folders and file paperwork
  • Pre-coding in PowerSchool
• Maintains inventory of office supplies. 
• Manages daily attendance in PowerSchool to include entering daily tardies and early dismissals.
• Manages student truancy.
• Schedules school tours.
• Responds to inquiries and requests for information and assistance from school / Central Office personnel, students, parents, and the general public; provides copies of printed informational materials as requested. 
• Operates and maintains a variety of equipment, which may include a computer, printer, typewriter, copier, fax machine, telephone, two-way radio, calculator, etc.; uses clerical, computer and copier supplies. 
• Interacts and communicates with a variety of individuals and groups, including the immediate supervisor, co-workers, other school administrators and staff, Central Office administrators and staff, students, parents/guardians, and the general public.
• Opens the building/office daily.
• Assists with routine health room duties as required; calls parents/guardians regarding student health as necessary. 
• Maintains clean and orderly work areas. 
• Supports the office manager and performs required duties in their absence such as receipt of school funds and assist with supply orders.
• Performs related duties as required.

Minimum Training and Experience:

Requires high school diploma or GED equivalent supplemented by six to nine months of general clerical experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.  Associate’s degree or higher preferred.  Must be able to type with speed and accuracy. Must possess a valid state driver’s license.