Legal Assistant-DA

Salary : $47,902.40 - $54,225.60 Annually

Location : Monroe, WI

Job Type : Full-Time

Job Number : 2021-00291

Department : District Attorney

Opening Date : 02 / 05 / 2025

Description / Summary

The full-time Legal Assistant performs secretarial and administrative tasks relating to the District Attorney's Office.

Essential Duties and Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following :

• Ability to perform secretarial responsibilities including word processing, data processing of compiled information, general receptionist duties, management of automated court calendaring and office appointment system.
• Review police investigative reports and prepare criminal complaints and summons using automated District Attorney's Case Management Software, Microsoft Word, and Adobe Acrobat.
• Prepare legal documents and court notices, work cooperatively with Court and Law Enforcement / Green County Human Services Personnel.
• Review and coordinate with Clerk of Courts and Law Enforcement electronic referrals.
• Conduct inquiries and prepare reports on criminal histories and driver's records.
• Sort, index, copy and file records and materials relevant to assigned files
• Answer and screen calls, furnish information and keep appointment calendar. Deal effectively with the public.
• Compose routine replies to general inquiries and correspondence.
• Compile data and information to assist attorneys and staff in the completion of various tasks and projects.
• Prepare a variety of weekly, monthly and annual reports.
• Set up and assemble folders for new cases, complaints, etc.
• Working knowledge of computer hardware and software applications.
• Handle confidential materials and interact with victims, defendants and witnesses in an effective and professional manner.
• Receive and document payment of monies for restitution, fees and court costs.
• Ability to work cooperatively under the direction of District Attorney, Assistant District Attorneys, and Victim Services Coordinator / Office Manager with minimal supervision.
• Assist assigned Prosecutor in preparation for and during court proceedings.
• Request certified court records from other jurisdictions.
• Copy, duplicate, review, and redact materials for legal proceedings, including distribution of discovery materials including digital media.
• Additional duties and responsibilities as may be assigned from time to time.

Qualifications

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

EDUCATION and / or EXPERIENCE

Associate's degree or equivalent from a two-year college or technical school; or six months to one year related experience and / or training; or equivalent combination of education and experience.

Current Notary Public Commission or ability to become a notary public.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to apply compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

No specific certificates are required.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and use hands to finger, handle, or feel. The employee must routinely lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, and distance vision.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate.

Green County is an equal opportunity employer, in compliance with the Americans with Disabilities Act. The County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Green County offers a competitive benefits package to regular full-time employees including : Health, Dental, and Vision Insurance; Life Insurance, Long-term Disability Insurance, Short-Term Disability Insurance, Retirement through Wisconsin Retirement System, Flex Spending Account, 9 paid holidays, sick leave, personnal days and vacation.

Salary : $47,902 - $54,226