Administrative Specialist

Job Purpose

The Administrative Specialist is responsible for assisting in the overall day-to-day operations of Green Courte Residential Holdings (GCRH) corporate office and for maintaining a high level of hospitality and guest excellence in serving others.

Overview

Green Courte Residential Holdings is an exciting, fast-growing company. We own and operate active adult/independent living senior housing communities and land lease communities in multiple states, with our corporate office in Clearwater, FL. We are an affiliate company of Green Courte Partners, LLC. Green Courte Partners, LLC is a private equity real estate investment firm focused on building industry-leading companies within niche real estate sectors.

Benefit of working for us based on eligibility

• Medical/Dental/Vision Insurance, Health Savings Account (HSA) & Flexible Spending Account (FSA)
• Paid Parental Leave, Short-term & Long-term Disability
• Industry-leading PTO
• Paid Holidays
• 401k program; Including match
• Tuition reimbursement
• Staff development courses & free online training courses
• Paid training
• Bonus programs
• Employee Assistance Program (EAP)
• Employee/Resident Referral Bonuses

Duties and Responsibilities

Reception

• Greet all visitors and inform the party they are visiting.
• Answer main phone line and transfer calls, as appropriate.
• Provide back-up administrative support for Executive Assistants, as needed.

Administration

• Under the direction of the Office Manager and Human Resources, oversee and perform the tasks required for the day-to-day operations of the GCRH corporate office to ensure smooth and efficient operations.
• Maintain the cleanliness and organization of the kitchen, breakroom, conference rooms, and overall office space.
• Under the direction of the Office Manager and Human Resources, act as the liaison with building management in relaying all communications to employees regarding building policies, maintenance, events, etc.
• Weekly audit and replenishment of office supplies; ensure all office supplies are fully stocked.
• Responsible for the maintenance, ordering and inventory of kitchen supplies; ensure supply areas and kitchen are fully stocked daily.
• Ensure copiers and copy area are adequately stocked and maintained.
• Manage all incoming and outgoing mail and packages; sort incoming items and deliver them to each department daily; oversee messenger deliveries, FedEx, UPS; ensure overnight deliveries are picked up by carrier nightly; stamp outgoing mail daily and create certified mail, as necessary.
• Coordinate workspace set-up and supply for new hires including business cards, notepads, name plate, welcome sign, and office supplies.
• Maintain inventory and distribution of all desk keys, office and file cabinet keys.
• Maintain company phone lists for corporate and field locations.
• Assist Executive Assistant with corporate travel account (Concur).

Human Resources

• Help prepare and organize internal office events, i.e., celebrations, volunteer events, and other team events.
• Provide administrative support to Human Resources team (filing, mailings, special projects, etc.).
• Perform other administrative functions and special projects as needed.

Qualifications

• 1-3 years administrative experience required
• Advanced computer skills, knowledge of Microsoft Office programs
• Strong interpersonal, communication and organizational skills are a must
• Outstanding attention to detail
• Ability to quickly problem solve
• Professional and confident demeanor
• Enthusiastic individual, with a positive outlook and a strong work ethic

Working Conditions

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, printers, photocopiers, filing cabinets and fax machines.

We are an Equal Employment Opportunity Employer M/F/D/V. We are committed to equal employment opportunity to all qualified persons, without regard to race, color, religion, creed, ancestry, national origin, age, gender, gender identity or expression, marital status, disability, or other protected status, as established by Federal or State laws.

We comply with the Americans with Disabilities Act (ADA), to provide reasonable accommodations for persons with disabilities.

We are a Drug-Free/Smoke-Free Workplace.