Natural Food / Grocery Executive Assistant to CEO

Green Spoon Sales is leading natural products sales agency, representing the most exciting and innovative brands in CPG nationwide. We are a mission-driven team fueled by the desire to transform the retail landscape and expand the shelf space of healthier, cleaner, sustainable products. Join us on our journey of spreading good food and good vibes while impacting the world around us in a positive way. Natural Food, Good People.

Green Spoon Sales is looking for a positive, passionate, and seasoned Executive Assistant to the CEO. This position will play an essential role in ensuring the CEO’s day-to-day activities are organized and executed smoothly. This position requires a high level of flexibility, adaptability, and discretion, with a focus on providing proactive support and anticipating the CEO’s needs. The ideal candidate will be resourceful, personable, and capable of navigating a constantly changing environment with grace and efficiency. Ideal Candidates must be based in the Denver/Boulder area.

Responsibilities include but are not limited to:

Executive Support:

·       Provide comprehensive administrative support to the CEO, including managing schedules, meetings,
      conference calls, invitations, board meetings, etc.

·       Oversee and manage the CEO’s calendar, ensuring the smooth coordination of meetings, events, and
       travel.

·       Coordinate internal and external meetings, conferences, and events.

·       Handle last-minute changes or urgent requests with flexibility and attention to detail.

·       Prioritize and handle inquiries and requests, resolving issues and acting as a liaison between the CEO and
      internal/external stakeholders.

·       Prepare and edit correspondence, presentations, and reports for the CEO’s meetings and
      communications.

·       Anticipate the CEO’s needs and proactively manage time and resources to ensure maximum productivity.

Communication & Relationship Management:

·       Serve as the primary point of contact for internal and external stakeholders, representing the CEO with
       professionalism and positive energy

·       Foster positive relationships with clients, partners, and staff by maintaining open and effective
      communication.

·       Assist in organizing and facilitating meetings, including preparing agendas, taking notes, and following up
      on action items.

·       Working closely and professionally with clients on many aspects of the business

Administrative Support:

·       General administrative duties (e.g., taking detailed notes, preparing meeting materials)

·       Create, process, and manage contract paperwork while exercising a high degree of discretion and 
       confidentiality.

·       Manage CEO’s business and personal tasks as needed

·       Manage and keep the company-wide database updated 

·       Assist with various special projects as needed, including research, documentation, and reporting.

·       Help ensure important projects and deadlines are met by collaborating with other departments.

·       Maintain confidentiality and manage sensitive information with discretion.

·       Office (HQ) duties / support include organizing meetings, events, etc.

Requirements:

·       Bachelors degree or equivalent work experience

·       3 years of relevant experience

·       Exceptional communication and interpersonal skills

·       Acute attention to accuracy and detail in all aspects of responsibilities and the position

·       Expert knowledge of the Microsoft suite of programs and the ability to handle detailed processes.

·       Highly organized

·       The ability to work in a highly dynamic environment and to adapt quickly and effectively to the changing demands of the business

·       Fearless in taking on new challenges

·       Demonstrated capability to take on new and unfamiliar tasks and can prioritize workload proactively and efficiently.

·       Love for natural and organic food!

*Leadership reserves the right to assign or reassign duties and responsibilities as needed to ensure alignment with overarching department goals.

Some of the awesome benefits you will receive as a Team Member at Green Spoon!

• Amazing company culture!
• 15%-25% higher salary package over competitive agencies
• 401k Match Plan - 100% Employer Match up to 4% of Salary
• 100% covered strong Health insurance plan
• 100% covered strong Dental insurance plan
• 100% covered strong Vision insurance plan
• Critical Illness & Accident & Hospital Indemnity insurance
• Employee assistance program
• Flexible spending account
• Health savings account
• Short-term and Long-term Disability insurance
• Life insurance
• Strong PTO Plan
• Paid Personal Wellness Days
• 10 Paid Holidays (Birthday - paid day off)
• "Home for the Holidays" Break
• Bi-Monthly Office Allowance
• Annual Team Builds
• Annual Wellness Reimbursement
• Paid Volunteer Hours – 1% For The Planet (Team on a Mission!)

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‍Thank you in advance for your interest in Green Spoon. Due to applicant volume, regretfully we are unable to respond to all inquiries.