Legal Conflicts/E-Billing Assistant

• Utilize the firm's conflict checking software to run searches on potential new clients and matters against the existing client database, identifying any potential conflicts of interest.
• Accurately input client information into the conflict database, including parties involved, relevant legal matters, and associated companies.
• Conduct additional research using internal and external databases to verify client identities and potential conflicts.
• Prepare clear and concise conflict check reports detailing any identified conflicts, including potential mitigation strategies, for review by attorneys.
• Sort and disseminate billing books and financial reports.
• Perform billing edits and create draft bills, then final bills.
• Process electronic billing.
• Opening new files, rate changes, and conflicts.
• Works closely with Account Receivable staff to provide clients, billing attorneys and secretaries with up-to-date and accurate billing and payment information.
• Monitor status of billing, i.e., what has been turned in for drafting and finalizing and be responsible for ensuring that assigned billing attorneys and secretaries what still needs to be drafted and billed.
• Maintain and update special instructions related to billing attorney’s needs in generating their bills.
• Maintain official client billing files and keep filing current.

• Other accounting duties and special projects as assigned.
• Duties, responsibilities, and activities may change at any time with or without notice.

• We are looking for at least 3 consecutive years of relevant experience handling conflict check reporting and e-billing, preferably in a law firm or other professional services organization.
• Proficiency in performing and processing Conflicts Checks.
• High attention to detail, excellent organizational skills, and the ability to manage time effectively.
• Computer proficiency in Microsoft Office Suite applications including Outlook.
• Exceptional computer skills with the ability to learn new software applications quickly.
• The ability to solve problems as they arise; takes initiative and displays excellent follow-up skills.
• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team.
• Excellent interpersonal and communication skills (oral and written) and professional demeanor.
• Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks.
• Candidate must be a self-starter who can work independently with minimal supervision.

Greenbaum, Rowe, Smith & Davis is a recognized leader among New Jersey law firms, with deep roots in the state and a far-reaching knowledge of New Jersey legal issues. True to that identity, we understand the “ins and outs” and the inherent complexities of handling legal challenges in New Jersey, knowledge which translates directly into an advantage for our clients.We are dedicated to providing pragmatic, resourceful and cost-effective representation, in combination with reliable and responsive client service. Our approach is collaborative and consistent — we get the job done, both here in New Jersey and in other jurisdictions. We've been doing just that for the past century.The strengths of our practice are rooted in solid experience. We are known for our business savvy, and as proactive problem solvers, successful deal makers and prolific thought leaders. We handle our clients’ most challenging disputes and sophisticated transactions, and proudly serve as their longtime trusted advisers. Above all else, our goal is always to help clients overcome challenges and capitalize on opportunities. Our areas of expertise are diverse and comprehensive in scope. We take a practical, creative and highly personalized approach to the work at hand. Whether we’re retained to structure a transaction, serve as strategic counsel, or represent a client in a dispute or litigation, we strive to earn the loyalty and respect of our clients by delivering results that meet their specific goals and objectives.Our long history has built the foundation that we stand upon today, and we honor the many accomplishments that define our first one hundred years. Moving forward as a 21st century enterprise, we resolutely embrace our changing world with the foresight and flexibility needed to meet the continually evolving needs of our clients.