Probation Coordinator

Salary : $38,230.40 Annually

Location : Xenia, OH

Job Type : Full Time

Job Number : 24-00174

Department : Adult Probation

Opening Date : 12 / 31 / 2024

Closing Date : 1 / 14 / 2025 11 : 59 PM Eastern

Description

FOR INQUIRIES, PLEASE CONTACT THE APPOINTING AUTHORITY :

Greene County Common Pleas Court

Adult Probation

45 North Detroit Street, 3rd Floor

Xenia, OH 45385

937-562-5266

Under the general supervision of the Chief or designee, duties include but are not limited to; data entry, court entries, preparation of offender files & case flow, maintaining files, background checks, criminal histories, answering phones, preparation of court schedule, processing mail, and DNA / drug testing, coordination, development and maintenance of the Job Readiness Program, Internship and Volunteer program, forensic evaluation process, maintains monitored time client caseload, and conducts investigations on judicial release motions, sealing of record and certificate of qualification of employment.

Normal Working Hours : Monday - Friday; 7 : 30am - 4 : 00pm

Salary is not negotiable.

Duties / Responsibilities

• Performs a variety of office support activities requiring routine decision-making.
• Preparation and notification of court schedule.
• Prepares various correspondence, forms, and documents, such as letters, memos, notifications, and court documents.
• Retrieval of files for Court.
• Establish and maintain offender files.
• Creates and maintains filing systems for files, correspondence, and other documents.
• Purges old files and relocates to storage.
• Photographs offenders and performs background checks.
• Sorting and distribution of mail.
• Performs DNA / Drug Testing as needed.
• Report any irregularities or problems to the immediate supervisor.
• Present a professional, polite, and helpful demeanor to the public as their first point of contact.
• Provide support for probation sections as needed.
• Preparation of Court Entries / Terminations as needed.
• The ability to work well with co-workers and maintain professionalism.
• Provides culturally competent services to clients, the public, and colleagues in a manner that is sensitive to the service population and socioeconomic characteristics.
• Interview clients for pre-screening of services.
• Develops, maintains, and promotes the Job Readiness Program and maintains active and effective partnerships with Job & Family Services.
• Develops, assists, maintains, and promotes community service programs.
• Develops, maintains, and promotes the Greene County Adult Probation Department internship and volunteer program.
• Coordinates programming and registration for evidence-based programs, Theft Clinic, and Thinking for a Change.
• Assist and maintain Chief, Deputy Chief, and Probation Officer schedules.
• Assists in the forensic evaluation process, including scheduling and providing collateral information to the forensic center for competency, sanity, and minimum treatment evaluations.
• Maintains monitored time caseload of clients.
• Conducts investigations on sealing of records, certificates of qualification of employment, and judicial release of applicants.
• Additional duties as assigned by Judge, Chief, or designee

Performs Related Duties as Required.

Minimum Qualifications

REQUIRED KNOWLEDGE, SKILLS & ABILITIES (KSA's) :

Knowledge of : General office practices; Court Regulations

Skill in : Data entry and correspondence, preparing routine reports; creating and maintaining filing system; using computers and related software applications; using office equipment such as telephones, copiers, and fax machines; communication; interpersonal skills with coworkers, supervisor, general public, and court staff; ability to exchange or convey information and to receive work direction; handling sensitive and confidential information.

Ability to : Follow specific instructions and guidelines; recognize safety warnings; ability to make sound and reasonable decisions; ability to prioritize and organize responsibilities; ability to write in a meaningful and legible manner; maintain accurate records.

Preferred Qualifications : Paralegal Certification or Associate's Degree in Criminal Justice related field, and one (1) year of office experience; Valid Ohio driver's license preferred; State-issued ID allowed.

Supplemental Information

EQUIPMENT USED :

Computer; Various Word Programs; Office Machines; and the following software applications and databases : Word, Courtview, and Ohio Community Supervision System (OCSS).

WORKING CONDITIONS :

Indoor work is performed in temperatures within the normal comfort zone; outside work involves different climate changes, potential exposure on a routine basis to communicable illness and disease, and interaction with offenders involved in the court system. Hours consist of (40) hour work week. All the above duties and responsibilities are essential job functions and are subject to reasonable accommodation. All job requirements indicate the minimum knowledge, skills, and / or ability necessary to perform the job proficiently. This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any other job-related tasks as their supervisor requires, subject to reasonable accommodation.

PHYSICAL REQUIREMENTS :

Positions in this class typically require bending / stooping, driving, fingering, grasping, talking, hearing, seeing, and repetitive motions. Incumbents may be subjected to travel and inclement weather. Sedentary Work : Exerting up to 10 pounds of force occasionally and / or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

DRUG-FREE WORKPLACE :

While Ohio has enacted H.B. 523, Ohio's Medical Marijuana law, the law states explicitly employers are not required to permit or accommodate an employee's use, possession or distribution of medical marijuana. The Adult Probation Department is a drug-free workplace and the employee's use, possession or distribution of medical marijuana is prohibited.

There is a wide variety of benefits available to full-time permanent and some part-time permanent Greene County employees. These benefits include : health, dental, vision, life insurance, optional life insurance plans, wellness program, employee assistance program, and deferred compensation plans.

The County pays 80% of the health care premium and 39% of the dental premium. All full-time employees are eligible for $50,000 group life insurance paid 100% by the County.

NOTE : Employees who are non-permanent, seasonal, intermittent, part-time scheduled for less than 60 hours per pay period, and external interim, are not benefit eligible.

Salary : $38,230