Secretary

QUALIFICATIONS:

• Candidate must possess any combination of education and experience equivalent to graduation from high school including or supplemented by courses in general office practices and procedures and clerical and secretarial experience.
• Strong organizational, management and leadership skills.
• Demonstrated successful instructional experience, general leadership ability and personal characteristics necessary for working with staff, parents and community.
• Alternative qualifications as the Superintendent and School Board may find appropriate and acceptable.

RESPONSIBILITIES:

• Maintains and respects confidentiality of student and school personnel information.
• Serves as secretary to the building administrator(s) and staff. Provides information, prepares correspondences and related matters, prepares and maintains files and records, assists teachers, parents and students.
• Serves as a receptionist, receives and greets persons or groups calling on building administrator(s). Answers telephones, provides information, takes and dispatches messages.
• Records daily attendance and calls from parents for absent students.
• Maintains records of excessive student absences and unexcused absences.
• Processes general correspondence, memorandum, reports, schedules, manuals, bulletins, agendas, purchase orders, and other materials from rough draft, copy, marginal notes, or verbal instruction.
• Answers correspondence as directed by building administrator(s).
• Maintains appointment calendar, schedules appointments, conferences, and meetings.
• Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures.
• Maintains records and generates appropriate reports.
• Requisitions supplies and materials for office and office copy equipment.
• Receives, sorts and processes mail.
• Operates standard office equipment to include, word-processing and data processing equipment, copiers, laminators, etc.
• Supplies routine information to staff members, building administrator(s), and others.
• Completes accident and workers’ compensation forms.
• Makes announcements on public address system.
• Maintains student files and responds to transcript requests.
• Prepares files and records for entering and withdrawing students.
• Handles a variety of routine technical and administrative assignments.
• Assists with scheduling substitutes and maintaining attendance records.
• Photocopies and prepares booklets, handouts, and general correspondences for building administration.
• Monitors and maintains operational function of the photocopy machine.
• Administers first aid and dispenses medicine, as requested by building administrator(s).
• Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities.
• Complies with and supports school and division regulations and policies.
• Maintains proper boundaries with students at all times, assuring respect for the ethical and legal duties in the staff-student relationship and the essential duty to serve as a role model.
• Provides a good role model in appearance, demeanor, dress and behavior for the students served.
• Models non-discriminatory practices in all activities.
• Performs related duties as assigned by building administrator(s) in accordance with the school/system policies and practices.

Contract: 12 months - 250 days