What are the responsibilities and job description for the Greenfield Central Junior High School Receptionist position at Greenfield Central Community School District?
JOB TITLE: Greenfield Central Junior High School Receptionist/Secretary
REPORTS TO: Building Principal
SUPERVISES: Non-Applicable
EMPLOYMENT AND FLSA STATUS: Classified/Non-Exempt/Salary
POSITION PURPOSE:
Welcome, screen, and direct visitors to appropriate areas. Receive and route telephone calls to appropriate individuals; to provide information to callers; and to provide clerical support to principal and staff as assigned.
ESSENTIAL FUNCTIONS:
Screen visitors using district security measures including the visitor management system.
Release students to appropriate adults.
Check in late arriving students and direct them to appropriate locations.
Greet, ascertain need, and direct visitors to various meetings, and/or staff.
Update student information systems annually and as needed.
Answers questions and provides information regarding school standards, policies, and procedures.
Receives and transmits various reports, statements, and documents to proper personnel.
Performs routine clerical duties such as typing/word processing, filing, proofreading, mail sorting.
Opens, arranges, alphabetizes, sorts, data and time stamps, and/or delivers mail.
- Prepares routine reports and correspondence.
- Maintain the school budget and submit reports using corporation accounting software
- Operates standard office equipment such as computer, calculator, and copier.
Receives incoming calls and routes to proper stations.
Takes telephone messages and distributes them to appropriate personnel.
Maintains files as assigned.
The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the Corporation.
Performs other duties and assumes other responsibilities as assigned by the Principal.
KNOWLEDGE, SKILLS & ABILITIES:
Ability to carry out instructions furnished in written or oral form.
Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed.
Ability to understand, apply and use personal computers and software applications (e.g., Word).
Ability to work with a diverse group of individuals.
Ability to maintain confidentiality of information regarding students, employees and others.
Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work.
Ability to report work orally or in writing to supervisor as required.
Effective writing and verbal communication skills.
QUALIFICATIONS:
High School diploma or equivalent.
One year of general clerical experience, preferred.
PHYSICAL REQUIREMENTS:
Ability to stand for extended periods of time.
Ability to lift 25 lbs.
Ability to carry 25 lbs.
Ability to work at a desk, conference table or in meetings of various configurations.
Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter.
Ability to hear and understand speech at normal levels.
Ability to communicate so others will be able to clearly understand a normal conversation.
Ability to operate office equipment.
Ability to reach in all directions.
REASONABLE ACCOMMODATION:
The District will comply with all legal requirements relating to reasonable accommodation for employees and job applicants.
TERMS OF EMPLOYMENT:
- 210 days per school year
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluations of Classified Personnel.
DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to perform this job.
The Greenfield-Central Community School Board of Trustees does not discriminate on the basis of the Protected Classes of race, color, national origin, sex (including transgender status, sexual orientation and gender identity), disability, age, religion, military status, ancestry, or genetic information which are classes protected by Federal and/or State law.
