Assistant Controller, Finance

Our Company

Founded in 2022, GreenLite is revolutionizing development in America by streamlining the collaboration between developers, builders, and local regulatory authorities. GreenLite’s software powers its Private Plan Review offering, serving many of the nation’s largest public retailers, developers, and production home builders. By leveraging GreenLite’s technology, its customers save months on each project, significantly accelerating their timelines and staying within budget.

GreenLite is founded by experts in technology, development, and within the AEC (Architecture, Engineering, and Construction) industry, and backed by leading venture capital firms. GreenLite is at the forefront of the privatization of construction permitting and plan review, reshaping a multi-hundred billion dollar industry.

GreenLite has raised nearly $40M from the country’s leading venture capital investors, including Craft Ventures, who led GreenLite’s $28.5M Series A. We’re well capitalized to achieve our mission of revolutionizing the plan review and construction permitting process across the country.

The Role

Join GreenLite at a pivotal moment in our growth! As our Assistant Controller you'll step into a dynamic role with ownership across the full spectrum of controllership responsibilities. This isn't just about numbers; it's about shaping the financial backbone of a company that's revolutionizing a multi-hundred billion dollar industry.

To support our core accounting operations, we've partnered with a fantastic external bookkeeping firm. You will be responsible for managing this relationship, ensuring the accurate and timely delivery of financial data. This involves overseeing the execution of day-to-day accounting tasks performed by the bookkeeping firm, while holding them accountable for the quality and timeliness of their work. This enables you to elevate the function, drive process improvements, enhance internal controls, and help us stay ahead of the curve in our financial operations as the business evolves.

You'll be instrumental in ensuring the accuracy and integrity of our financial statements, which serve as the foundation for critical business decisions, strategic planning, and reporting to our board and investors. Your work will directly impact our ability to secure future funding and drive sustainable growth. From managing the month-end close process to optimizing cash flow and implementing process improvements, you'll have the opportunity to make a significant and lasting contribution. This role demands a high degree of trust and responsibility. You'll be working with sensitive financial data, independently interacting with our customers, collaborating closely with cross-functional teams, and playing a key role in maintaining our financial health.

Beyond core controllership, this role offers a unique opportunity to engage in a variety of ad hoc finance-related activities. At our stage, we're a fast-growing company, and priorities can shift rapidly. You should expect that up to half of your time may be spent on projects such as leading finance initiatives related to cross-functional process or tooling changes, developing historical financial analyses to inform budgeting, and supporting ad hoc financial reporting for internal and external stakeholders, including investors. This dynamic environment provides ample opportunity to expand your skillset and contribute to a wide range of critical finance functions.

If you're a detail-oriented, proactive, and ambitious accounting professional who thrives in a fast-paced, collaborative environment, this is your chance to make a real difference and accelerate your career trajectory.

What you’ll be doing

• Overall ownership of timely and accurate financial statements. Manage the relationship with our external bookkeeping partners. Responsible for determining disposition of monthly reconciling items identified by our bookkeepers in key accounts (A/R, Deferred Revenue, A/P). Develop and then oversee the execution of accurate expense accruals (critical for informing margin calculation), and other critical monthly journal entries such as revenue, and departmental cost allocations. Work internally across functions and externally with our bookkeeping partners to reduce days-to-close.
• Own A/R and our cash inflows forecast. Manage the process of sending accurate invoices and ensuring timely payment. Develop and use a deep understanding of our contract/operational data, specific customer invoicing requirements, and the process/tooling we use in the invoice generation process. Identify and remediate data anomalies which could result in accurate invoicing, and propose related process and tooling improvements. Own the accounts receivable aging and escalation process.
• Own A/P and our cash outflows forecast. Manage the internal spend request (purchase order) process. Evaluate impact of purchase requests on cash flow. Encourage approval process adherence by ensuring spend owners have easy access to the status of their request, and the consumption of approved spend over time. Own monthly spend variance analysis, including root causes of unapproved spend, and deploy process and tooling strategies to remediate. Work with spend request owners to ensure the timing of expected billing on open purchase orders is accurate as each quarter elapses.
• Collateral responsibilities: We are a fast-growing startup, and it’s a safe bet to expect the unexpected. There will be a broad variety of collateral tasks which could flex up to consume up to half of the time of this role over the course of a quarterly cycle and as the business continues to grow. Examples of these could include:
• Running point for finance on projects that arise as a result of changing our process or tooling across functions (e.g., a change to our sales or operational tooling or a change in our pricing model could have ripple effects into finance)
• Creating analysis on historical financial trends to improve the quality of the baseline information as part of the quarterly budgeting process
• Jumping in on ad hoc financial reporting for internal and external stakeholders. This area of work will likely grow as we approach our next fundraise.
  

How you’ll be evaluated

• Financial Statement Accuracy and Timeliness: Consistently deliver accurate and timely financial statements, adhering to monthly close deadlines and proactively manage the close calendar to optimize workflow.
• Expense Accrual and Account Reconciliation: Establish accurate and transparent expense accrual processes for key cost lines, and effectively manage account reconciliations, implementing controls to minimize errors in future close cycles.
• Process Optimization: Successfully identify and offboard or automate repeatable procedures, demonstrating a commitment to streamlining the controllership function.
• Cash Flow Prediction and A/R Management: Accurately predict cash inflows and outflows, improve A/R aging through strategic initiatives (e.g., multiple billing cycles, automated reminders), and ensure efficient cash collections from customers.
• Invoice Accuracy: Maximize invoice accuracy, achieving very high first-submission customer acceptance rate by implementing process improvements such as enhancing customer onboarding and documenting invoice requirements.
• Purchase Order Compliance and Budget Visibility: Ensure timely budget visibility for spend request owners (refreshed at least bi-monthly) and maintain purchase order compliance, ensuring less minimal amounts of cash outflows lack prior approval.
  
  

What we’re looking for

Education and Experience

• Bachelor's degree in Accounting, Finance, or a related field. CPA strongly preferred. Strong understanding of GAAP and accrual accounting principles.
• 3-5 years of progressive accounting experience. Public accounting / Big 4 audit, or in-house accounting experience strongly preferred.
• Experience in a fast-paced, high-growth environment in addition to above is desirable, but not required.
• Experience managing external bookkeeping partners is desirable, but not required.
  
  

Technical Skills

• Proficiency in accounting software (e.g., QuickBooks) and CRM systems (e.g., HubSpot) - or a willingness to learn through self-paced learning and on the job training.
• Advanced Excel skills (e.g., pivot tables, VLOOKUPs, complex formulas).
• Experience with data validation and reconciliation across multiple systems.
• Familiarity with process automation tools and techniques is a plus.
  
  

Controllership Acumen

• Demonstrated ability to manage the month-end close process, including journal entries, accruals, and reconciliations.
• Strong understanding of A/R and A/P processes, including invoicing, collections, and vendor payments.
• Experience in developing and implementing internal controls to ensure data integrity and compliance.
• Ability to analyze financial data and identify trends, risks, and opportunities.
  
  

Process Orientation and Improvement:

• Proven track record of identifying and implementing process improvements to streamline workflows and increase efficiency.
• Ability to analyze existing processes, identify bottlenecks, and recommend solutions for automation or off-boarding.
• Strong focus on accuracy, attention to detail, and data integrity.
  
  

Communication and Collaboration:

• Excellent written and verbal communication skills, with the ability to effectively communicate financial information to both financial and non-financial stakeholders.
• Strong interpersonal skills and the ability to build relationships with internal and external partners.
• Ability to collaborate effectively across departments to resolve issues and drive results.
  
  

Our Benefits And Perks Package

• Competitive salary
• New hire stock equity packages
• Annual bonuses based on performance and delivering results
• Medical, dental, and vision insurance plans
• 401(k) savings plan
• Employee wellness program
• Home productivity stipend
• Team building events
• Unlimited PTO policy
  
  

Equal Opportunity Statement

GreenLite values people from all walks of life and professional backgrounds. We understand not everyone will meet all the above qualifications on day one. That's okay. If you’re passionate about the construction industry or solving the housing crisis in America, and want the opportunity to grow in your career, we encourage you to apply.

GreenLite is an equal employment opportunity employer, committed to an inclusive workplace where we do not discriminate on the basis of race, sex, gender, national origin, religion, sexual orientation, gender identity, marital or familial status, age, ancestry, disability, genetic information, or any other characteristic protected by applicable laws. We believe in diversity and encourage any qualified individual to apply.