Permit Coordinator

Our Company

Founded in 2022, GreenLite is revolutionizing development in America by streamlining the collaboration between developers, builders, and local regulatory authorities. GreenLite’s software powers its Private Plan Review offering, serving many of the nation’s largest public retailers, developers, and production home builders. By leveraging GreenLite’s technology, its customers save months on each project, significantly accelerating their timelines and staying within budget.

GreenLite is founded by experts in technology, development, and within the AEC (Architecture, Engineering, and Construction) industry, and backed by leading venture capital firms. GreenLite is at the forefront of the privatization of construction permitting and plan review, reshaping a multi-hundred billion dollar industry.

GreenLite has raised nearly $40M from the country’s leading venture capital investors, including Craft Ventures, who led GreenLite’s $28.5M Series A. We’re well capitalized to achieve our mission of revolutionizing the plan review and construction permitting process across the country.

This Role:

GreenLite is seeking a Permit Coordinator to work closely with, and assist the Permit Operations Project Managers, and the Head of Permit Operations. As the Permit Coordinator, your primary responsibility is preparing and assembling all applications/documents required for Building Permit Submission, as well as the submission and application tracking/follow up. You will also be responsible for assisting Project Managers with administrative tasks such as updating project statuses in our proprietary software, file storage/management and ad-hoc regulatory research. You will primarily interface with the Permit Operations team, as well as clients and city/county building departments.

• open to remote and hybrid (NYC Office) role, working across EST, CST, PST..
  
  

At GreenLite, we place value in our in-office culture - the relationships and collaboration it builds and the creativity it brings to the table. When possible operate as a hybrid workplace to enable balance for our teammates while keeping GreenLite’s goals top of mind.

What You’ll Work On

• Gathering supporting documents (internally, and obtaining them from clients externally via software/email), completing applications and submitting them to local and state government agencies – typically building/construction permits.
• Frequently following up on submitted applications, and managing/communicating the timeline or estimated completion date, with the goal of getting all applications approved ASAP.
• Communicating with local governments to confirm research findings (e.g. - Calling the Jurisdiction to ensure the permitting process pertaining to a client’s project doesn’t involve any extra forms/fees that may not be listed online)
• Supporting the Permit Operations Project Managers/Head of Permit Operations with miscellaneous permits/filings, customer communications, administrative based project work or internal administrative tasks.
• Working with Permit Operations Project Managers to ensure all trackers/softwares/file storage systems are up-to-date, organized, and relaying the latest information relating to permit submission.
  
  

Here are some outcomes we would want to see from your efforts:

• Applications/Permit Packages for client projects, as well as any necessary internal registrations & licenses are completed and submitted quickly, and correctly with minimum supervision.
• All Permit Operations trackers, portals, and file/data storage are neat, organized and up-to-date at all times.
• Good relationships established with a network of government agencies and local expertise across different jurisdictions that can be called upon for help navigating processes for future projects.
• Positive, responsive relationship with clients, that fosters trust, and credibility for the company.
  
  

Experience & Qualifications:

• Experience in administration/project coordination/clerical work.
• Background in Permitting, Construction Administration, Government/Regulatory Administration, Business Licensing, Entitlements, Real Estate Due Diligence.
• Excellent written and interpersonal skills - not afraid to make phone calls, negotiate and over-communicate both internally and externally with clients and jurisdictions
• Independently motivated, but willing to work with a team — able to work independently on assigned projects, but also willing to assist teammates and ask for help from teammates when needed.
• Strong organizational skills and extreme attention to detail
• Ability to learn quickly and effectively
• Demonstrated ability to manage priorities and projects in a dynamic, fast-paced environment
• Initiative and bias for action, on-time delivery, and operational excellence
• Honest and direct without any ego
• Ability to utilize, or quickly learn to use, multiple software applications including our own platform, Asana, Notion, G-Suite, UpCode
  
  

Our Benefits And Perks Package

• Competitive salary
• New hire stock equity packages
• Annual bonuses based on performance and delivering results
• Medical, dental, and vision insurance plans
• 401(k) savings plan
• Employee wellness program
• Home productivity stipend
• Team building events
• Unlimited PTO policy
  
  

Equal Opportunity Statement

GreenLite values people from all walks of life and professional backgrounds. We understand not everyone will meet all the above qualifications on day one. That's okay. If you’re passionate about the construction industry or solving the housing crisis in America, and want the opportunity to grow in your career, we encourage you to apply.

GreenLite is an equal employment opportunity employer, committed to an inclusive workplace where we do not discriminate on the basis of race, sex, gender, national origin, religion, sexual orientation, gender identity, marital or familial status, age, ancestry, disability, genetic information, or any other characteristic protected by applicable laws. We believe in diversity and encourage any qualified individual to apply.

Compensation Range: $58K - $75K