Accounts Payable Coordinator

Schedule: 6:30 am – 3:00 pm or 7:00 am – 3:30 pm (or similar)

WHO WE ARE

GreenScapes Landscape Company is the premier Design Build landscape firm in Central Ohio. Since 1977, we have a long history of creating prominent residential and commercial projects. We’ve completed work for The Ohio State University, Franklin Park Conservatory, The Columbus Zoo, Nationwide, and the most stunning private residences in Central Ohio.

Originally founded by Bill Gerhardt, RLA & alum of the OSU Landscape Architecture program, GreenScapes has recently evolved into an employee-owned company. Utilizing a balanced approach with residential, commercial and maintenance divisions, GreenScapes continues to expand our footprint in the greater Columbus market, an area continuously developing and providing a steady supply of project opportunities!

JOB RESPONSIBILITIES

• Handle all payments, timely, to include taking all discounts available, getting approval for all payables from President or CEO and mailing checks.
• File A/P checks and invoices/ACH’s.
• Online payments-Visa, Amex, Verizon, O’Reilly’s, etc.
• Work with sub-contractors and GreenScapes employees on sub-contractor payment requests and resolve discrepancies.
• Assist with commercial A/R invoicing and lien waivers.
• Enter accounts payable invoice information into QuickBooks after back up documentation has been approved and
• Go through statements to find missing invoices not paid and call vendor to resolve.
• Reconcile Visa and American Express making sure to have all receipts and doing journal entries for each for A/R. Reconcile Credit Card statements in QuickBooks.
• Journal entries for Auto-debit payments for A/R – Ohio Cat, AEP, etc.
• Provide a weekly report to President every Wednesday for open accounts payable.
• Add/update Fleet in LMN.
• Maintain vehicle/equipment log and organize/hold titles, registrations, etc. Handle renewals.
• Handle vehicle insurance claims.
• Postage stamp printing, purchase postage $, postage on outgoing mail .
• 1099’s (January).
• Assist Project Coordinator with subcontractor paperwork – call/email for current BWC certificate, W-9, Certificates of Insurance.
• Redeem points at year end for American Express, Visa, SiteOne, etc. for gift cards .
• Keeping the credit card/gift card logbook and handing out when
• Greet and direct visitors and deliveries.
• Help with phones.

SKILLS & QUALIFICATIONS

• Proven working experience as accounts payable clerk handling medium/high volume payables.
• Solid understanding of basic bookkeeping and accounting principles.
• Proven ability to calculate, post an manage accounting figures and financial records.
• Working knowledge of QuickBooks.
• Hands-on experience with spreadsheets and proprietary software.
• Proficiency with MS Office Suite.
• High degree of accuracy, urgency, and attention to detail.
• Associates degree in accounting, finance, or similar is required.

BENEFITS  

Paid holidays, Paid Time Off (PTO). Overtime, Medical, Dental, Vision, and Life Insurance Coverages, 401-k with 50% Company Match, Employee Stock Ownership Plan (ESOP).

Hourly Pay Range: $24-26/ hour

GreenScapes Landscape Company is an Equal Opportunity Employer and a Drug-Free Work Place.