Custom Interior Design Assistant

Location:

Join our team as a full-time Custom Interior Design Assistant. You will manage calendars, schedule meetings, coordinate events, handle data entry, field calls, and provide key administrative support—all while ensuring confidentiality. Bring your organizational skills to our team and make an impact!

What we offer

• A culture of diversity, equity, and inclusion, which builds on our mission, vision and values
• Medical, dental and vision packages, including an annual reimbursement for qualified wellness expenses, personal health coaching and telemedicine options
• Onsite medical centers, providing wellness visits and sick care for all team members over 18 years of age
• PTO Plans, PLUS company paid volunteer hours for eligible team members, in accordance with applicable state law.
• 401k for all team members 18 and over with a company 3% match
• Growth Opportunities – grow with the company as we open new communities and expand on our existing ones!
• Education assistance, certification reimbursement and access to over 6,000 courses through our online learning library, designed to enhance your current skills and build new ones

Compensation: Starting at $20.00/hour

How you will make an impact

• Market standard and upgrade finish and product options to future residents.
• Contact future residents to share product knowledge, discuss pricing and answer process related questions.
• Meet with future residents to aid them in the selection of custom finishes and products; provide pricing, process and product specification information on their selections.
• Log all upgrade deposits and deliver checks/credit card authorizations to the Finance Department.
• Update Finance, at the end of each month, so that all checks for completed work are applied to that month’s revenue.
• Schedule appointments with incoming residents of newly reserved apartments/homes to choose pre-determined finish selections.
• Track all other upgrades and/or changes of interest to a new resident upon turnover from construction on a master spreadsheet.
• Collect all upgrade money received and needed to close-out the selection process.
• Prioritize work in a dynamic environment and develop a highly organized, detail-oriented process; calendar, records, reports, statistics, invoices, etc.
• Provide clear communication and support to the Custom Interior Coordinator and Sales Counselor on current projects
• Assist with creating and/or updating documents and reports using various software, including Microsoft Word, Excel and PowerPoint
• Maintain confidentiality of resident and staff information

What you will need

• Proficient in Microsoft Office Suite
• Experience with ServiceMax or work order ticketing system preferred
• Minimum of 3 years as a secretary or administrative assistant in a professional office setting
• Exceptional customer service skills

Please note that specific state regulations and requirements may be applicable. These regulations take precedence over the requirements outlined in the job description.

Greenspring is a beautiful 58-acre continuing care retirement community in Springfield, Virginia. We’re part of a growing national network of communities managed by Erickson Senior Living, one of the country’s largest and most respected providers of senior living and health care. Greenspring helps people live better lives by fulfilling our promises of a vibrant lifestyle, financial stability, and focused health and well-being services for those who live and work with us. As part of our team, you'll enjoy flexibility and work-life balance to meet your personal and professional goals, and we are committed to providing you with opportunities to learn and grow.

Erickson Senior Living, its affiliates, and managed communities are Equal Opportunity Employers and are committed to providing a workplace free of unlawful discrimination and harassment on the basis of race, color, religion, sex, age, national origin, marital status, veteran status, mental or physical disability, sexual orientation, gender identity or expression, genetic information or any other category protected by federal, state or local law.