Community and Events Coordinator

About Greentown Labs

Greentown Labs is a 501(c)(3) nonprofit accelerating climatetech innovation and commercialization by empowering entrepreneurs and enabling collaboration. As the largest climatetech startup incubator in North America—with locations in Somerville, Mass. and Houston, Texas—Greentown convenes the climatetech ecosystem to provide entrepreneurs the community, connections, and resources they need to thrive. The incubator offers lab space, shared office space, machine shops, electronics labs, tool shops, software and business resources, and a large network of corporate customers, investors, and more. Greentown is home to more than 200 startups and has supported more than 575 since its founding in 2011; these startups have collectively created more than 13,500 jobs and raised more than $8.2 billion in funding. For more information, visit www.greentownlabs.com or follow Greentown on LinkedIn .

Position Overview

Greentown is seeking a highly motivated and organized Community and Events Coordinator to play a critical role in fostering a vibrant community and executing impactful events that showcase Greentown’s commitment to innovation and sustainability. This position is responsible for supporting the planning, promotion, and execution of a wide range of events, from large-scale conferences to intimate workshops, while also contributing to the overall startup member experience. The ideal candidate is a highly organized individual with a passion for events and community building, excellent communication skills, and a strong ability to collaborate effectively with diverse constituencies.

What You'll Do

• Community Communications and Support
• Administer onboarding and offboarding of member companies, ensuring a smooth transition in and out of the Greentown community.
• Assist in the administration and analysis of member data to improve member experience and delivery of resources.
• Support content creation and updates for the member intranet portal.
• Create and distribute weekly newsletters to keep members informed.
• Create graphics for event promotion using Canva or Illustrator.
• Support member check-in process, including scheduling and notetaking.
• Perform ongoing communications with members, including invitations to participate in private and public events, such as VIP tour groups, career fairs, and the Climatetech Summit.
• Programming and Event Coordination
• Support the planning, logistics, and execution of all events at Greentown Boston, including but not limited to member programming, external events, third-party events, and the incubator’s flagship annual event, Climatetech Summit.
• Support speaker coordination and logistics.
• Oversee post-event tasks, including attendee follow-up, video recordings, and debriefs.
• Support the management of Greentown’s events calendars to ensure strategic planning and scheduling for Boston events.
• Support the logistical planning and execution for smaller daytime events, including visitor tours, workshops, and lectures.
• Support on event-related digital efforts, including creating event descriptions, event registration pages, and attendee communications.
• Assist in tracking relevant event-related data, including attendance, feedback, and engagement.
• Track and maintain event supply inventory and equipment.
• Work closely with fellow events team members to streamline and innovate event processes and best practices.
• Administrative and Other Support
• Provide general support to the Marketing and Events team and Community team.
• Perform other duties as assigned.
  

Who You Are

• Passion for Events and Community
• Genuine enthusiasm for creating memorable event experiences and fostering a strong sense of community.
• Highly Organized and Detail-oriented
• Meticulous attention to detail and ability to manage complex logistics and competing demands.
• Excellent communication and interpersonal skills.
• Proactive and Self-motivated
• Ability to take initiative, work independently, and manage time effectively.
• Flexible and Adaptable
• An interest in learning on-the-job, a can-do attitude, and comfort in being pushed outside of your comfort zone.
• Ability to adjust to changing priorities and handle unexpected situations with grace.
• Commitment to Diversity and Inclusion
• A strong commitment to creating an inclusive and welcoming environment for all.
  

Qualifications

• Bachelor's degree in marketing, communications, event management, or a related field preferred.
• Event Planning and Execution
• 1-3 years of experience in event planning and execution, ideally in a fast-paced environment.
• Proven ability to plan and execute events from start to finish, including budgeting, logistics, vendor management, and attendee experience.
• Experience with corporate events, conferences, or community events is a plus.
• Marketing and Promotion
• Experience with marketing and promoting events, including creating marketing materials, drafting event descriptions, and tracking results.
• Community Building
• Ability to foster a welcoming and inclusive community environment, build relationships with members, and support their needs.
• Technical Skills
• Proficient in Microsoft Office Suite, Google Workspace, CRM systems (e.g., Salesforce), and design software (e.g., Canva, Illustrator).
• Experience with Asana or similar project management tools is a plus.
• Project Management
• Strong organizational and project management skills with the ability to manage multiple projects simultaneously and meet deadlines.
• Communication and Interpersonal Skills
• Excellent written and verbal communication skills, including the ability to communicate effectively with diverse constituencies (e.g., colleagues, members, partners, vendors).
• Problem-solving and Decision-making
• Ability to identify and solve problems, make sound decisions under pressure, and adapt to changing circumstances.
• Teamwork and Collaboration
• Ability to work effectively as part of a team and collaborate with colleagues across departments.
• Experience working in a startup environment or with sustainability-focused organizations is a plus.
• Familiarity with the climatetech industry is a plus.
  

General Physical Demands

• Stationary Work: Prolonged periods of working on a computer .
• Mobility: Regularly moving around the office to interact with colleagues, access files, and attend meetings.
• Event-related Physical Demands:
• Moving event materials, supplies, and equipment (up to 25-50 lbs).
• Being present and available to assist attendees throughout an event. This may include periods of moving through the space during events, sometimes on uneven surfaces.
• Setting up and breaking down tables, chairs, signage, and other event elements. This may involve standing, bending, reaching, and crouching.
• Handling equipment, assembling displays, and occasionally operating tools.
  

Additional Considerations

• Travel: Occasional travel may be required to attend off-site events or conferences.
• Late Hours: Evening work required, typically one evening per week. While we aim for consistency, the specific evening and frequency may vary. Flexibility is provided to adjust your work schedule accordingly. Greentown works hard to limit any weekend commitments for its team, including event engagements.
  
  

Work Location and Schedule

Greentown staff generally operates on a hybrid schedule, with expectations to be on-site at Greentown locations in Somerville, MA or Houston, TX at least three days per week, with the option to work remotely two days per week. Our standard business hours are 9:00 a.m. - 5:30 p.m..

This role is expected to be on-site at Greentown in Somerville, MA at least three days per week, with the option to work remotely two days per week.

Compensation And Benefits

• Competitive salary and benefits package.
• Compensation range: $44,000.00 - $60,000.00
• Full-time employees are eligible for a robust benefits package .
• Be a part of a dynamic and growing organization committed to making a positive impact on the world.
• Work in a collaborative and supportive environment with opportunities for professional development.
  

Equal Opportunity Statement

Greentown Labs seeks to fully represent our community and constituencies—particularly low-income communities and communities of color—to amplify those voices and provide opportunities to participate in the direction and leadership of the organization. We actively encourage candidates from broad, diverse backgrounds to apply.

Greentown Labs is an Equal Opportunity Employer and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class.