Executive Assistant

Job Description

Job Description

Title : Executive Assistant

FLSA Status : Non-Exempt

Reports To : CEO

Pay : $40-$48.50 / hr.

About the Company :

GreenWaste has been an industry leader in recycling and waste diversion for just under 40 years, specializing in all aspects of material collection and processing, tailoring our service offerings to the unique needs of our customers and communities, and helping to shape the evolution of the solid waste industry. Our business was founded on principles of environmental sustainability and innovation is a cornerstone of our ongoing operations and growth strategy. We provide collection services to more than 300,000 customers in 20 municipalities, process materials from 50 jurisdictions, operate 18 separate processing lines across 10 locations and widely recognize that our most valuable asset is our nearly 1,000 employees. Longevity and job satisfaction are high, and we proudly offer promotional opportunities, valuable training, great benefits, an atmosphere of camaraderie and respect at all levels.

We are seeking a successful Executive Assistant to join our team to assist our organization in providing a successful work environment where our employees can be safe, thrive and give their personal best each day. This position is expected to work out of our corporate office at 610 E. Gish Rd in San Jose and some job-related travel will be required

Position Summary :

GreenWaste is seeking to fill the position of Executive Assistant to provide support to the CEO and COO. This role’s main function will provide high-level administrative support to top executives.

Essential Functions and Responsibilities :

• Maintain confidentiality of highly sensitive information
• Provides high-level administrative support and assistance to the CEO and COO.
• Manage the CEO’s calendar, prioritizing sensitive matters.
• Plan, organize and coordinate events, meetings, and travel arrangements
• Draft memos, organize files, and collaborate on projects to support the CEO and COO initiatives
• Track expenses and prepare weekly and monthly reports as needed
• Manage information flows in a timely and accurate manner
• Prepare reports, presentations, agendas, and records meeting minutes.
• Coordinates the production of board packets, agenda and event logistics.
• Screens visitors, phone calls, e-mails or physical mail or the CEO and COO
• Performs other duties as needed.

Knowledge, Skills, and Abilities :

Qualifications :

Language Skill :

Physical Demands :

Work Environment :

Typical work week is Monday through Friday 7am-4pm. Schedule can vary including early start times and evening start times after hours and weekend work required on occasion.

Compensation and Benefits :

Financial compensation will be commensurate with applicable experience. GreenWaste offers a competitive benefits package, including paid time off, holiday pay, 401K benefits, FSA, and full employee coverage for medical, dental and vision insurance.

This Organization participates in E-Verify.

GreenWaste provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Salary : $40 - $49