Litigation Legal Secretary

Greer, Herz & Adams, L.L.P., founded more than 80 years ago, is a top-rated boutique law firm whose home office is located on the beautiful Galveston Island. The firm is currently searching for a litigation legal secretary. This is a full-time position based in our Galveston office.

The ideal candidate will possess a strong knowledge of state and federal court rules and filing procedures. In addition, the candidate should also have excellent communication and interpersonal skills, have strong attention to detail and be able to work effectively under pressure.

Key Responsibilities  

• Creating and editing documents in Adobe Pro and MS Office applications including Word, Excel, Outlook, and PowerPoint 
• Manage and organize case files and documents, including opening and closing files, and storing documents, case information, and emails
• Organizing and maintaining Outlook calendars and keeping assigned attorneys' calendars current in the firm docketing software
• Review, revise, and file/e-file documents with the courts
• Using a document management system to store, retrieve and edit documents
• Serving as the point of contact for service by email on cases and ensuring that served documents are properly calendared and stored 
• Serving case documents on opposing counsel and sending them to client representatives as requested by assigned attorneys
• Reviewing and submitting new case materials for conflict searches
• Maintaining an updated list of all active cases for assigned attorneys
• Assisting attorneys with preparation for depositions, mediations, hearings, and trials
• Retrieving and storing attorney reading files as requested by assigned attorneys
• Assisting with contacting vendors, courts, clients, and outside counsel as requested relating to depositions, hearings, and other parts of case preparation
• Perform other administrative tasks as assigned

Requirements

·        At least 2 years of litigation experience is a must

·        Experience with Appellate work is a plus

·        Strong knowledge of legal terminology and procedures

·        Excellent organizational skills with the ability to prioritize tasks effectively

·        Exceptional attention to detail and accuracy

·        Strong written and verbal communication skills

·        Excellent proficiency in Microsoft Word, Outlook, and Excel required 

If you meet the requirements for this position and are interested in joining our team please submit your resume and cover letter for consideration to: Careers@greerherz.com.

We offer a full benefits package including:

• 401K  
• Health Insurance
• Dental Insurance
• Paid time off
• Vision Insurance
• Life Insurance