What are the responsibilities and job description for the Office Assistant position at Gregor Industries Inc?
Gregor Industries is a dynamic and growing commercial construction company dedicated to delivering high-quality projects on time and within budget. We thrive on teamwork and efficiency, and we are looking for a skilled Office Secretary to join our bustling office environment.
Position Summary:
We are seeking an experienced and organized Office Secretary to support our daily operations. This individual will play a critical role in ensuring smooth communication across departments, assisting with HR and administrative tasks, and maintaining efficient office workflows.
Key Responsibilities:
- Phone Management: Answer incoming calls promptly and professionally, direct messages to the appropriate departments, and assist callers with basic inquiries.
- HR Support: Assist the Human Resources department with recruiting efforts, including scheduling interviews, coordinating with candidates, and managing job postings.
- Scheduling Assistance: Help manage calendars and coordinate meetings for staff and management.
- Administrative Tasks: Perform general office duties, such as filing, organizing, and maintaining records, as well as ordering supplies when needed.
- Communication Coordination: Ensure timely and accurate communication between departments and external stakeholders.
- Other Duties: Take on additional administrative responsibilities as assigned to support the smooth operation of the office.
Qualifications:
- Proven experience as an office assistant, secretary, or similar administrative role.
- Strong organizational skills and the ability to multitask effectively in a fast-paced environment.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with scheduling tools and office equipment.
- Experience in a construction or commercial industry setting is a plus.
Why Join Gregor Industries?
- Be part of a supportive and collaborative team.
- Opportunities for professional growth within a thriving industry.
Salary : $20 - $30
