Proposal Coordinator

Job Title: Proposal Coordinator

Gregory Ralph, Architect | GRA Design Studio is seeking a Proposal Coordinator to join our dynamic team. We provide architectural and design services for commercial and residential projects, focusing on custom design.

Responsibilities:

• Develop and manage proposals for architectural projects, including researching client requirements, drafting project scopes, and preparing cost estimates.
• Collaborate with architects, designers, and engineers to gather project information and incorporate technical specifications into proposals.
• Coordinate with various internal departments to ensure proposal deadlines are met and submissions are of high quality.
• Review and edit proposal content for clarity, accuracy, and adherence to company standards and branding guidelines.
• Maintain a database of past proposals, project profiles, and other relevant materials for reference and future use.
• Assist in the development of marketing materials, presentations, and other collateral to support business development efforts.
• Stay informed about industry trends, market developments, and competitor activities to inform proposal strategies and positioning.
• Cultivate and maintain relationships with clients, consultants, and partners to support business growth and proposal success.
• Other tasks as needed.

Qualifications:

• Bachelor's degree in architecture, marketing, communications, or related field preferred but not required.
• Previous experience in proposal coordination, preferably within an architecture firm or related industry.
• Strong writing, editing, and communication skills, with the ability to convey complex technical information clearly and persuasively.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet tight deadlines.
• Proficiency in Microsoft Office Suite and Adobe Creative Cloud, with experience using design software for proposal development.
• Detail-oriented with a keen eye for design and layout aesthetics.
• Ability to work both independently and collaboratively in a dynamic, deadline-driven environment.
• Knowledge of architectural terminology, processes, and standards is preferred.
  
  Benefits:
  • Health, dental, & vision insurance
  • Paid time off & Holidays
  • Career growth opportunities & professional development assistance (Amber Books subscription, additional PTO for ARE prep & testing)
  • Retirement plan (401K)
  • Collaborative team dynamic 
  • Extracurricular activities (sports clubs, bowling leagues, etc) & company events 
  • Wellness activities and benefit offerings
  • Flex scheduling
  • Hybrid work environment 
  • Travel/mileage reimbursement 
   
  • Bonus opportunities
    
    
  Schedule:
  • 8 hour shift 
  • Monday to Friday

• Work Location: In-Person