Marketing Event Coordinator

Position Overview

Grey/Ven is looking for a skilled Events Coordinator to join our team for the Hamptons season. Working directly with the VP of Marketing Operations, you'll manage our premium events portfolio and key sponsorship relationships during one of the most high-profile social seasons on the East Coast.

This role requires someone who thrives in a fast-paced environment, combining strong logistical expertise with professional relationship management. You'll project manage all brand events including sponsored activations, influencer pop-ups, and fashion presentations, ensuring flawless execution while maintaining Grey/Ven's reputation for excellence.

Key Responsibilities

Event Planning & Coordination

• Assist the VP of Marketing Operations in planning, coordinating, and executing various events throughout the Hamptons season
• Manage event timelines, run-of-shows, and critical paths to ensure smooth execution
• Coordinate with vendors, venues, caterers, and entertainment
• Create and distribute event materials and communications

Sponsorship & Partnership Management

• Serve as a liaison between Grey/Ven and sponsorship partners
• Maintain regular communication with sponsors to ensure deliverables are met
• Track sponsorship fulfillment and provide regular status updates
• Assist the VP of Marketing Operations and Director of Partnerships with influencer events as needed 

On-Site Event Support

• Manage on-site logistics and troubleshoot issues as they arise
• Coordinate staff and volunteer activities during events
• Oversee guest registration and VIP management
• Ensure brand standards are maintained throughout all event activations

Administrative Support & Team Communication

• Maintain comprehensive event documentation and file organization 
• Process event-related invoices and track expenses
• Prepare post-event reports and analytics
• Communicate effectively with all Grey/Ven team members to ensure alignment on events
• Support cross-functional collaboration between Marketing Operations, Partnerships, and PR
  

Qualifications

• Bachelor's degree in Event Management, Marketing, Communications, or related field
• 2 years of experience in event coordination or similar role
• Strong organizational skills with exceptional attention to detail
• Excellent interpersonal and communication abilities
• Valid driver's license required
  

Required Skills

• Ability to manage multiple projects simultaneously while meeting deadlines
• Strong problem-solving skills and adaptability in high-pressure situations
• Excellent customer service orientation
• Team player with a positive attitude
• Ability to work evenings and weekends as needed

Location & Schedule

• Primary Location: Hamptons, NY
• Duration: Seasonal position (May through September) with opportunity to extend
• Schedule: Full-time, including evenings and weekends during peak event periods

Compensation & Benefits

• Competitive seasonal salary commensurate with experience
• Networking opportunities with industry leaders and fashion professionals 
• Potential for year-round employment based on performance

Application Process

Qualified candidates should submit a resume highlighting relevant experience, and two professional references to katie@greyven.com with the subject line "Events Coordinator - Hamptons."

Grey/Ven is an equal opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.