Associate Project Coordinator (Health)

At GREY, we create Famously Effective ideas that move people, business, and the world forward – harnessing the power of creativity to solve business problems – for the world’s most influential brands. Our core values – creativity, unity, empathy, and service – power the work we do in each of our 25 studios across six continents.

Who We Are

Grey Health is the culmination of the rich legacies of two powerhouse brands — Grey and TANK. With borderless employees spread across 20 studios in 18 countries, we all work collaboratively with one mission in mind: to deliver famously effective ideas that drive business results for top tier clients in the health and wellness market. In 2023, Grey was named a Top 100 Most Loved Workplace and our agency network and the Grey Group, ranked in the top ten award winners at the Cannes Lions International Festival of Creativity.

Grey and TANK, while maintaining their distinct brands, leverage shared resources and strategic direction for global growth.

Position Overview

The overall responsibilities of the Associate Project Coordinator (APC) will be managing and delivering MLR submissions across multiple pharmaceutical brands. This will include all areas of the submission process as outlined below. They will also be required to traffic projects through the routing system, manage internal creative changes and process, assist on daily needs of PM additional information outlined below.

Key Responsibilities

• Responsible for the submission of projects into the Client submission system as well as the “tagging and linking” process which electronically identifies and joins claims to their specific citations eg, journals, data on file documents, posters
• Upload/download of submissions and the “tagging and linking” process which electronically identifies, and joins claims to their specific citations in tactics released by the agency
• Submits to the Librarian the Bibliography and References to be uploaded into the Client Submission System Library
• Works closely with the Copywriter and Editor to ensure the accuracy of the bibliography and references prior to providing to the client’s librarian or uploading directly into the system
• Confirms client approval of the appropriateness and accuracy of the claim and its attendant citation
• Accurate notation of all attributed claims and “linking” those claims to the appropriate portion of a specific reference.
• Communicates any divergence between the claim and the cited support and communicates with the writer for clarification.
• Responsible for working with manager to ensure tracking of submissions on a daily and weekly basis
• Associate Project Coordinator Responsibilities Traffic of projects through agency routing system ProofHQ and/or Email
• Managing of internal creative changes
• Update daily hot sheets when needed
• Update Weekly/Monthly Internal and External Status Reports when needed
• Entering Estimates into the Finance System
• Financial Responsibilities Submits timesheet accurately and in a timely manner
• Adheres to the estimated time allocated for submissions task
• Confirms benchmarks attained from documenting and data captured to define the process requirements
• Working with Project Management team to assist in ensuring estimates are entered into the financial system (JDE)
• Documentation Works with Account and PM to accurately document workflow
• Accountable for client requested documentation as it pertains to submissions
  
  

WHAT YOU WILL NEED:

• Entry-Level position - AA or BA Degree desired.
• Comfortable learning and mastering multiple client submission platforms, or familiarity with similar technologies and digital platforms
• Willing to adhere to tight timelines and be accountable for on time final submissions
• Strong communication skills and very detailed oriented
• Collaborative, team player
• Interested in pursuing efficient methodologies and make recommendations to workflow
• Excellent command of the English language
  
  

WHO YOU ARE:

• Creative: Putting together two things to create a third thing no one’s ever seen before
• Productive: Acting on ideas to make things happen and get stuff done
• Collaborative: Focused on the greater good versus personal gain
• Adaptable: Ready and able to embrace change
  
  

The base salary for this position at the time of this posting may range from $55,000 to $60,000. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click here for more details

At GREY we believe that being diverse, equitable and inclusive means we will be a company where ideas reflect, connect to, and impact culture because we are a place where everyone can fully participate in the work of making our ideas creative, famous and therefore effective in the world. Where every person is valued for distinctive skills, experiences and perspectives. It is supported by committed leadership, studio values, behaviors, policies and procedures that promote a culture where everyone’s difference is valued.

GREY is a place where who you are - your race, ethnicity, nationality, age, physical and mental abilities, sexual orientation, gender/gender identity, religious beliefs, political beliefs, socioeconomic status, family status - will not cause disparity in your experience, but instead energizes your creativity and becomes an important and beneficial part of the work you do.

Please be aware of the possibility of recruiting fraud. GREY does not conduct interviews via instant messaging platforms and will never request personal financial information such as bank account numbers, credit card information, or payment of any kind during the hiring process. All legitimate communication will come from an official @GREY.com email address. If you suspect fraudulent activity, please report it to us immediately. Stay vigilant and protect your personal information.