Construction Coordinator

Greystone Affordable Development (“GAD”), in partnership with Harmony Housing Affordable Development (“HHAD”) are among the largest real estate developers of affordable rental housing in the United States. Our mission is to positively impact communities by creating and preserving quality affordable housing for low-wealth households. Our ultimate success is defined by helping our partners achieve their goals, while also positively affecting the communities they serve. GAD is a wholly owned subsidiary of Greystone & Co., Inc.

Our fast-growing organization is seeking an experienced and motivated Construction Coordinator to join the expanding Construction Management team. This individual will play an integral role in advancing our affordable multi-family development portfolio. The Construction Coordinator will assist in the execution of our development projects including assigned new construction, rehabilitation, and mixed-use projects. The ideal candidate will be a high-energy, results-oriented, self-starting professional with technical knowledge of the affordable, multi-family construction industry. This position works in close coordination with GAD’s and HHAD’s Development, Finance, Asset Management, and Accounting teams located in our Raleigh, North Carolina office and will report to the Senior Director of preconstruction.

The Construction Coordinator will play a critical role in supporting pre-construction planning, project management, and the execution of affordable housing developments across the country, with a concentration on projects utilizing RD515 financing. This role involves handling a high volume of projects at various stages of development. The Construction Coordinator will provide critical support to the construction, development, and asset management teams by ensuring effective communication, construction schedule monitoring, compliance tracking, and coordination with stakeholders. The ideal candidate will have construction management experience, strong organizational skills, and the ability to work collaboratively in a fast-paced environment.

Primary Duties and Responsibilities: 

• Project Oversight and Construction Tracking:
  • Assist with due diligence and pre-development activities for RD515 and other affordable housing projects, including site inspections, feasibility studies, and managing third-party consultants.
  • Assist in the coordination with property management teams to ensure seamless integration of operational needs into project planning.
  • Develop and maintain tracking schedules to manage a high volume of projects effectively, ensuring timely progress through pre-construction phases.
  • Manage permitting processes, maintaining compliance with municipal, state, and federal requirements, including those specific to RD515 and similar programs.
  • Assist with tracking and reviewing contractor schedules for accuracy and legitimacy.
  • Convert General Contractor schedules into notifications for clients and distribute them to end users daily and weekly.
  • Ensure all notices are distributed timely and accurately to prevent project delays.
  • Assist with tracking Certificates of Substantial Completion (CSC), Temporary Certificates of Occupancy, and Final Certificates of Occupancy.
  • Oversee warranty tracking and resolution of outstanding construction issues.
  • Collaborate with Project Managers and Directors to coordinate pre-construction and construction activities across multiple projects.
• Stakeholder & Resident Coordination:
  • Professionally and effectively communicate with internal teams, including the Construction Department and other departments, as well as external stakeholders such as clients, general contractors, and architects.
  • Assist in fielding and answering real-time construction-related questions from property managers throughout the construction process.
  • Work with property management teams to support tenant communication, lease-up efforts, and project stabilization.
  • Preserve client relationships by ensuring concerns are properly addressed and resolved.
  • Act as a liaison between property management staff and project teams, addressing operational needs and ensuring clear communication.
  • Assist in coordinating final finish selections with ownership, property management, and design teams.
  • Support the project close-out process, ensuring the completion of processes, including final documentation, (e.g., warranties, O&M Manuals, As Built Surveys, Contact List, Final Unit Matrix, etc.), contractor retainage release, and the receipt of Certificates of Occupancy.

• Compliance, Reporting, and Documentation:
  • Assist in preparation and quality control of pre-construction binders and application packages for submission to state agencies.
  • Research various state and federal agency requirements, including Low-Income Housing Tax Credit regulations.
  • Maintain and update numerous Excel and Smartsheet tracking logs regarding document submissions and received materials.
  • Perform quality control reviews of contracts and other documents required for closing and external distribution.
  • Complete documents as needed to align with state-specific submission guidelines and requirements.
  • Assist in managing the construction department’s document filing system, ensuring proper organization and accessibility.
  • Assist other departments with project funding applications, waiver requests, and closing documents as needed; strategize and coordinate with other departments to ensure programmatic issues are adequately addressed.

• Training & Scheduling Coordination:
• Assist the Director of Preconstruction in coordinating and scheduling crucial training sessions with management and end users to ensure the successful completion of the construction process.
• Attend and lead training sessions with residents, tracking resident documentation, as necessary.
• Develop optimal inspection and training schedules and arrange travel for the internal team.

Experience, Skills, and Abilities Required: 

• Bachelor’s degree in construction management, engineering, architecture, or a related field; or equivalent experience.
• 2 years of progressive professional experience in multi-family construction coordination or real estate development, with affordable housing expertise preferred.
• Familiarity with RD515 financing, LIHTC, HOME, and HUD programs is a strong plus.
• Proven ability to manage a high volume of experience assisting in the management of multiple projects, balancing multiple priorities and knowledge of construction management processes and pre-construction coordination.
• Excellent communication and interpersonal skills, particularly in engaging with property management teams and external stakeholders.
• High level of accuracy and attention to detail, with the ability to manage multiple time-sensitive priorities.
• Strong interpersonal and relationship management skills, with the ability to cultivate productive relationships with third-party consultants, agencies, and partners.
• Proficiency with project management software (e.g., Procore, Smartsheet) and Microsoft Office Suite.
• Ability to travel up to 10% for site visits and project coordination, with a valid and unrestricted Driver’s License required.

A satisfactory background check will be required as part of the selection process 

At Greystone, we believe that finding creative solutions for our clients comes from the collaboration of people with diverse backgrounds and perspectives. We strive to build an inclusive work environment that celebrates differences and empowers all individuals with opportunities to channel their entrepreneurial spirit. Greystone is an EEO employer. 

This job description is not inclusive of all responsibilities, skills, requirements, efforts or working conditions associated with this position. While this job description is intended to be an accurate reflection of the current position, management reserves the right to modify the position or to require that other or different tasks be performed when circumstances change. This job description replaces all previous descriptions for this position.