What are the responsibilities and job description for the Executive Assistant position at GRF CPAs & Advisors?
Location: Bethesda, MD (in-office, hybrid, or remote available).
Salary range: $65k – $85k
GRF is seeking a highly organized and professional Executive Assistant to support our Managing Partner by assisting with their day-to-day tasks. This person will also play a key role in the success of the Firm by supporting the Operations Department Leaders.
Summary of Responsibilities:
As the Executive Assistant, you will act as the “right hand” to the Managing Partner and will proactively support their schedule and responsibilities.
Essential Functions/Responsibilities:
- Provide full administrative support to Managing Partner; support other departments as needed.
- Coordinate Managing Partner’s meetings via Teams and organize necessary meetings and company events.
- Arrange Firm’s all staff meetings, partner meetings, and goal setting meetings.
- Treat sensitive information with care and protect private data while keeping it accessible to Managing Partner when needed.
- Bridge communication between Managing Partner and executives, internal teams, and external contacts.
- Ensure the Managing Partner stays organized by managing their email inbox and calendar.
- Assist with preparing key documents (i.e. reports and presentations) to keep Managing Partner, executives, and internal teams informed.
- Coordinate Managing Partner’s travel plans and create expense reports.
- Stay informed on industry changes by keeping track of new trends to provide valuable insight.
- Assist operation department leaders as necessary.
Qualifications (Education, Experience and Certifications):
- 4-year degree in business or equivalent is preferred.
- 2 years minimum experience an executive assistant or similar role.
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams).
- Prior experience working at a professional services firm is a positive.
Knowledge, Skills, and Abilities:
- High degree of professionalism and confidentiality.
- Exceptional written, oral, and interpersonal communication skills.
- Excellent organizational and time-management skills.
- Entrepreneurial attitude: self-motivated and self-directed.
- Ability to adapt to a fast-paced environment and handle multiple tasks concurrently.
- Proactive by preparing for any situation in a seamless manner.
- High level of accountability and consistently able to deliver and meet deadlines.
- Quick thinker; creative problem solver.
- A strong attention to detail to maintain smooth operations.
- Ability to work independently and make decisions.
This is a full-time position. Our office is located two blocks from the Bethesda Metro Station (red line). Our benefits include a 401(k) plan with profit sharing, 100% paid individual medical, life and disability insurance, student loan repayment, and a culture that fosters flexibility and career development. We look forward to hearing from you!
GRF CPAs & Advisors is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability. At GRF CPAs and Advisors, we cultivate an inclusive business environment where all employees are valued for their unique contributions to our mission to provide exceptional financial, tax and consulting services to our clients in the US and around the world.
Salary : $65,000 - $85,000
