What are the responsibilities and job description for the Operations Admin position at Gridline?
Description:
Job Summary
We are seeking a detail-oriented and proactive Operations Admin to join our team. This role is essential in ensuring the smooth operation of our office environment, providing exceptional customer service, and supporting various administrative functions. The ideal candidate will possess strong time management skills, be organized, self starter, willing to learn, trustworthy/honest, flexible, positive attitude/personality and be comfortable working with people.
Responsibilities
- People Operations
- Track/update employee reviews and file completed documents
- Maintain HR related SOC2 documentation
- Audit Employee Benefits from Vendor Invoices
- Audit PTO/Holiday balances
- Post birthday announcements
- Post anniversary announcements
- Respond to employee verification requests
- New Employee onboarding
- Assist with recruiting/hiring
- Place recruiting ads
- Review resumes
- Coordinate with hiring manager
- Prepare offer letters
- Initiate background checks
- Complete day 1 onboarding tasks
- Complete 30, 60, 90 day follow-up on new employees
- Payroll
- Review timecards
- Process payroll and submit to manager for review/approval
- Process and file post submission payroll reports
- Forward payroll tax notices to payroll service
- Manage front desk operations, greeting visitors and directing them
- Respond to unemployment claims/notices
- Event/Meeting coordination
- Coordinate quarterly company wide "Town Halls" appropriately.
- Coordinate Anniversary lunches (order food as necessary)
- Coordinate quarterly manager meetings
- Coordinate annual holiday family event
- Accounts Payable
- Complete data entry of vendor invoices into accounting system.
- Coordinate review/approval of vendor invoices
- Coordinate payment of vendor invoices
- Other Admin duties as assigned
- Proven experience in an office environment, preferably in a role involving customer human resources/payroll and accounts payable support.
- Self starter
- Strong time management skills with the ability to prioritize tasks effectively.
- Proficiency in using accounting systems and excel.
- Excellent communication skills, both verbal and written, with a focus on people interaction.
- Ability to work independently as well as collaboratively within a team environment.
