Hello.
We Are DesignScene.
DesignScene is an international creative production agency with offices in London, New York, Los Angeles, and Singapore. We craft design-led events and experiential marketing campaigns for brands worldwide.
We are looking to grow and strengthen our team with the addition of an experienced, dynamic Mid / Senior Experiential / Events Producer, to work across physical, digital, and hybrid events and activations. This role will be primarily based in our London global headquarters with the opportunity to travel and work from our other international offices (New York, Los Angeles, Las Vegas, Singapore) or varied event locations for periods of up to 3 months at a time. This working structure allows for the building of a "One Team" global team mindset and sharing of process knowledge across our global operations.
You will have a minimum of 5 years’ agency experience as a producer with 2 years at a senior level and enjoy rising to a challenge. Outstanding time management, organisational skills, and a passion for live experiences are essential. Knowledge of content management is a plus. Strong project management skills and client-facing experience are key to the success of this role.
This is an exciting opportunity for a Mid / Senior Producer to work with a talented global team on hugely creative and innovative projects. Our major international clients include Amazon, Braze, Snap, Roku, and Live Nation, for whom we activate worldwide. Domestic and International travel will therefore be essential.
Versatility is also key in this role - you will have both proven IRL and virtual event experience and be happy to work across different project types and sizes, with a flexibility of approach to ensure the delivery team is supported and the project is delivered to our high standards.
Overview
What is the purpose of the job?
Reporting into the Global Projects / Production Director, you will deliver outstanding, commercially successful projects for our clients worldwide.
You will be responsible for the planning, execution, and closing of projects from initial brief to execution on-site or online, including post-event reporting and analytics.
You will lead client communication to maintain, develop, and grow existing client relationships as well as working with internal teams, freelancers, and external vendors.
You will support the leadership team with business requirements as well as being a team player helping to deliver larger projects with multiple producers.
The DesignScene values that we look for are :
- Confident
- Creative
- Innovative
- Collaborative
Sound like you? Get in touch!
Location : London
Employment Type : Permanent
What do you have to achieve?
Happy clients, exceeding client expectations and securing repeat businessDriving and inputting into strategic, creative, and executional excellence in both IRL and digital, including content strategy and creativeEfficient management of the project lifecycle, from briefing creative to delivery, for both IRL & digital projectsTo ensure all deadlines, both internal and client-led, are metImpeccable project documentation; briefs, budgets, timelines, schedules, playbooks, etc.Flawless content management and sign-off processes across multiple stakeholdersEfficient and cost-effective supplier briefing and managementProfitable projects through the management of internal and external costs and staff billable timeManaging client billing schedules and supplier paymentsWrangling teams across departments and time zonesGrowth and development of your line report(s) as applicableJob Activities – what do you have to do?
Creative
Write proposals, including creative concepts and event treatments, with both IRL and digital focusBriefing of internal and external creatives on studio deliverablesAbility to confidently present proposals in-person and on video callsAdvocate for the client and know their brandUse experience and knowledge to suggest feasible creative solutions such as products, suppliers, technology, etc.Possess IRL and digital production insight and knowledge to collaborate on and validate creative ideas and treatments with the studio teamPlanning
Liaise with relevant stakeholders to agree project brief and approachLead client communications ensuring clients are fully informed and engagedUse project management documentation such as workback schedules, critical paths, and status reports to communicate to client and internal teamsEnsure project timelines and milestones are met, always thinking several steps ahead, predicting pinch points and managing them effectivelyBrief and manage suppliers with full explanation of project scope and budgetUse existing company applications to manage projects in terms of budget, POs, invoicing, playbooks, etc.Manage and plan work streams for junior members of the teamManaging and accommodating time zone differences across international teamsContent management including strategy, creative approach, and digital workflowsManagement of CMS and other digital platform requirements for event set-up, registration, etc.Talent, presenter, and speaker liaison and managementManaging
Be the main day-to-day client point-of-contact ensuring seamless collaboration, ironing out potential issues in a timely manner, and becoming their trusted partnerManagement of ambiguity and risk across all aspects of project delivery. Making sure there is always a plan B and CThe day-to-day line management of any line reports including regular 1 to 1 meetings, mentoring, and objective setting to make sure team members are both motivated and working effectivelyBuild strong relationships with other departments and disciplines in the business to create a strong team ethic and collaborative atmosphereManage the briefing, costing, and engagement process for external contractors and vendors making sure they are the best fit, well briefed, and stay on trackPresent proposals and budgets to clients and agree sign-off and payment processProcessing of MSAs, SOWs, and any other contracting requirements working with legalLead Internal and client debriefs to understand any learnings and implement any improvements for the next projectDelivery
Manage all aspects of final project deliveryCollaborate with other internal stakeholders to sync with the overall event schedule and client reviews, as well as align content and asset delivery timingsLive event management and show production for both IRL and digital eventsCreation of detailed scripts, run of shows, and schedulesRun tests, tech checks, and full rehearsalsSpeaker management for home and studio recordings, live broadcasts, and on-site at venuesTroubleshooting and agile problem solving in a pressured environmentWhat are the skills required?
Exceptional communication skills with both clients, internal teams, and suppliersProven client management and the ability to grow accounts organicallyExcellent project managementA flexible approach with the ability to multi-task (run more than one project at once)Proven time management skillsWork under pressure and deal with ambiguityThe ability to identify and manage riskAttention to detailWhat technical knowledge do you need?
Competent use of Apple OS, Google G-Suite, Microsoft Office, Apple KeynoteQuick learning skills for our other platforms such as Slack, Airtable, Float, PROCIM, etc.Ability to read and interpret CAD layout and fabrication drawings a plus.J-18808-Ljbffr
