Office Administrative Coordinator

Join Our Office Team at Griffin Heating & Cooling!

For four decades, our HVAC company has been a cornerstone of comfort and reliability in the Central Oregon community. As a family-oriented, locally owned business, we take pride in delivering top-quality heating, cooling & ventilation solutions. Griffin Heating & Cooling is looking to expand our office team with someone who is detail-oriented, thrives in a fast-paced environment, and enjoys variety in their work.

About the Role:

As an administrative team member, your daily tasks will be diverse, fast-paced, and essential to the smooth operation of our office. You'll work alongside a close-knit team to ensure tasks are completed efficiently, and you'll contribute to a variety of office responsibilities such as:

• Managing communications, maintaining client relationships, coordinating schedules, and ensuring seamless daily operations.
• Scheduling service appointments, dispatching technicians, and keeping our calendar on point.
• Processing work orders, and proofreading invoices and proposals for accuracy and clarity before distribution.
• Maintaining organized filing systems for both physical and digital documents.
• Assisting technicians and customers with inquiries, making sure every job runs smoothly and with a high level of professionalism.
• Collaboration with team members to implement office procedures, refine processes, and optimize workflow.

We value teamwork, and everyone plays a key role in achieving our goals together.

What We’re Looking For:

• A passion for helping a trusted HVAC company serve the local community.
• A bachelor's degree OR 3 years of proven experience in an administrative role or similar position.
• Proficiency in Microsoft Word, Excel, Google Suite, and Windows-based software.
• Highly detail-oriented, organized, and self-motivated.
• Strong time management skills with the ability to juggle multiple tasks effectively.
• Excellent communication skills, both verbal and written.
• Knowledge of, or willingness to learn basic HVAC terminology.
• A valid driver’s license and a clean driving record.
• Professional appearance and friendly demeanor.
• Ability to lift up to 30 lbs.
• Verifiable work references.
• And a commitment to upholding our legacy of customer satisfaction.

Position Details:

• 40 hours/week (8am-5pm, Monday-Friday with 1-hour lunch break)
• On-site position (No remote work available)
• Hourly wage: $26–$30/hour (DOE), equivalent to $54,080–$62,400/year

Great Benefits including:

• 100% paid medical, dental, and vision premiums
• AFLAC coverage
• Retirement plan (5% company contribution)
• Paid time off (PTO)/Vacation
• Team-building events and more!

At our company, you won’t just be working in an office – you’ll be a vital part of a team that keeps homes & businesses comfortable year-round. Ready to make an impact? Join us and help drive the next 40 years of excellence!

How to Apply:

To apply, please submit your resume AND cover letter. You’re also welcome to hand-deliver your application. If your qualifications meet our requirements, we’ll reach out to schedule an introductory interview and an on-site computer skills test. Please note that failure to submit a personalized cover letter will result in disqualification of your application.

Job Type: Full-time

Pay: $26.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Application Question(s):

• Where do you currently live? (Bend, Redmond, Sisters, La Pine, Relocating soon?)
• Pending Qualifications - What days of the week or time of day are you most likely available for a hands-on computer test at our office? (Typically lasts about 1 hour.)

Experience:

• Office: 3 years (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person

Salary : $54,080 - $62,400