Accounts Receivable Staff Accountant

Description

An Accounts Receivable Staff Accountant at Griffin Media helps drive the Ideal Team Player culture.

Job Summary: The Accounts Receivable Staff Accountant is responsible for ensuring the timely collection of payments while maintaining accurate financial records. This role involves handling escalated client communications, preparing and analyzing financial reports, and collaborating with internal departments to resolve any discrepancies. The Accounts Receivable Staff Accountant plays a crucial role in maintaining the company's cash flow by analyzing outstanding balances, processing payments, and reconciling accounts.

Job Responsibilities:

Invoice Management:

• Ensure accurate and timely creation and distribution of invoices to customers.
• Ensure proper coding and entry of invoices into the accounting system.
• Review and resolve any discrepancies or issues related to invoicing.

Credit Management:

• Assist with the establishment and management of customer credit limits and terms.
• Assess and evaluate the creditworthiness of customers.
• Work with the sales team to establish and adjust credit terms based on customer history and risk.

Collections and Follow-up:

• Develop and implement strategies for timely collections, reducing overdue accounts.
• Contact customers to follow up on outstanding balances, offering payment solutions or extensions when necessary.
• Manage escalations for delinquent accounts and coordinate with legal teams if necessary.

Cash Application:

• Oversee the application of customer payments and ensure they are properly recorded in the accounting system.
• Ensure that payment discrepancies are resolved promptly.

Reporting and Analysis:

• Generate and review accounts receivable reports, including aging reports, cash flow projections, and collection performance.
• Provide regular updates and reports to senior management on the status of receivables and any collection issues.
• Analyze trends and take corrective actions when needed to improve collection efforts.
• Ensure the AR team meets deadlines and achieves performance targets.
• Monitor and manage the aging of accounts to ensure timely collection of outstanding invoices.

Customer Service:

• Provide excellent customer service by addressing customer inquiries and resolving billing disputes.
• Work with customers to clarify any misunderstandings and ensure customer satisfaction while protecting the company’s interests.
• Work with sales team to ensure timeliness of collections and managing client payment & billing methods

Compliance and Legal:

• Ensure compliance with financial regulations, accounting standards, and internal policies.
• Assist in audits by providing required documentation and reports related to accounts receivable.
• Perform other job-related duties as assigned, including driving an automobile for company business.

Job Schedule: This is a full-time position primarily working 40 hours per week. You may also be called upon at times to fill in other hours and days of the week to help cover vacations, illnesses, or special projects/events. This position may be eligible to work remotely on occasion and at the discretion of the supervisor.

Qualifications

Essential Qualities:

• Humble: A habit of sharing successes, putting the team first, and working for the good of the team. A “we” not “me” attitude. The ability to give and receive constructive criticism. Observe and employ the Golden Rule.
• Hungry: Exhibit a strong work ethic, drive, and willingness to take initiative.
• Smart: The virtue of being interpersonally smart about the interactions and relationships of those you encounter.
• Positive Attitude: Exhibited by focusing on opportunities not problems, see the glass as half-full not half-empty.
• Sense of Urgency: How we react and respond.

Skills and Requirements:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Proven experience in an accounts receivable or accounting role, preferably within the broadcast media industry.
• Previous supervisory or team lead experience.
• Strong understanding of accounting principles and practices.
• Excellent attention to detail and accuracy in data entry and record-keeping.
• Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills, with the ability to interact effectively with clients and team members.
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• Experience with broadcast media billing systems and processes preferred.

• Knowledge of digital advertising and associated billing practices preferred.

• Must have, or be able to obtain, a valid Oklahoma driver’s license and have a driving record acceptable to the company.
• Ability to perform other job-related duties as assigned.
• Capable of handling the physical and mental requirements including:
  • ability to verbally communicate in English
  • ability to read computer monitor information (words and data)
  • ability to hear detailed spoken word
  • ability to remain sedentary and to travel to work location
  • ability to perform manual dexterity tasks with hands, fingers
  • ability to analyze data, concentrate, reason, and write
  • ability to perform under emotional stress
  • ability to lift 25 pounds unaided

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.