Executive Assistant

Grizzly Security Armored Express is seeking to fill an Executive Assistant position in our corporate office located in Kalispell MT. This position is responsible for assisting the corporate team during the course of daily operations in addition to assisting with projects and directives as needed throughout the course of business. This position requires a detail-oriented professional with excellent communication skills and the ability to manage multiple tasks efficiently. A high level of discretion and the ability to handle confidential information with integrity is paramount for this position. This position reports directly to the Corporate Team.

Key Responsibilities:

• Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Organize and maintain files, records, and documentation, ensuring accuracy and accessibility.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Handle confidential information with discretion and professionalism.
• Act as a liaison between the executive team and internal/external stakeholders, ensuring effective communication and timely responses.
• Assist in the preparation and coordination of executive meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Handle incoming calls, emails, and other communications, prioritizing and responding as appropriate.
• Conduct research and gather information to support executive decision-making.
• Manage special projects and initiatives as assigned by the executive team.
• Provide support in event planning, team coordination and corporate communications.

Qualifications:

• Education: High school diploma or equivalent.
• Experience:
  • Minimum of 2 years of experience as an Executive Assistant or in a similar administrative role.
• Skills:
  • Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
  • Strong written and verbal communication skills.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
  • High level of discretion and confidentiality.
  • Strong problem-solving skills and attention to detail.
  • Willingness to learn.
  • Ability to work under pressure and handle stressful situations calmly.

Physical & Other Requirements:

• Ability to work in a high-security environment.
• Must pass background checks, including criminal history, drug testing, and credit checks.
• Must be licensed to operate a motor vehicle.
• Ability to work flexible hours as needed, including nights, weekends, and holidays.
• Minimal travel may be required.

Salary and Benefits

• Salary $48k - $54k DOE
• Company Benefits:

o Health, dental, and vision insurance with HSA offered

o 401k; company match up to 6%

o Paid time off

o Professional training and career advancement opportunities.

Grizzly Security Armored Express, Inc. is committed to providing the highest level of service to our clients. With this in mind, there are some core expectations that we hold for our employees that have been outlined in this job description. These expectations are meant to be a starting point for offering high quality service to both internal and external customers and are not all-inclusive.

All job requirements in this job description indicate the minimum level of knowledge, skills, and/or abilities deemed necessary to perform the job competently. Job descriptions are an overview of the duties, responsibilities and requirements of the position. Employees may be required to perform other job-related assignments as requested.

Grizzly Security Armored Express Inc. is an Equal Opportunity / Affirmative Action Employer, and is committed to maintaining a drug-free workplace