Payroll Specialist

SUMMARY

The Payroll Specialist will be responsible for ensuring accurate and timely payroll processing of all company codes for our client. This role requires a high level of attention to detail, adherence to deadlines, and the ability to work collaboratively with cross-functional teams. The ideal candidate will have strong organizational skills and experience in payroll administration.

ESSENTIAL DUTIES

• Payroll processing: Accurately calculating employee pay, including overtime, bonuses, commissions and deductions, and ensuring timely payroll distribution for all company codes.
• Tax compliance: Withholding, filing and reconciling necessary federal, state and local payroll taxes including year end reporting.
• Record keeping: Maintaining accurate payroll records and documentation.
• Process new hires, terminations, and leave of absence paperwork in the payroll system.
• Compensation analysis: Researching industry salary trends to evaluate the company's compensation structure against competitors.
• Job evaluation: Assessing the relative value of different job roles within the organization to determine appropriate pay levels.
• Benefit administration: Assist with managing employee benefits, including health insurance and retirement contributions and deductions codes in the HRIS system. Monthly reconciliation against payroll reports.
• Employee inquiries: Addressing payroll and compensation-related questions from employees.
• Reporting: Generate payroll reports for management and accounting purposes, including summaries of wages, taxes, and deductions.
• Data Entry: Input wage and payroll data into the HRIS on a consistent basis.
• Compliance monitoring: Ensuring payroll and compensation practices comply with all relevant labor laws.
• Collaborate on projects such as inputting performance review data into compensation matrices, payout worksheets, and the payroll system.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong analytical skills to interpret data and evaluate compensation strategies
• Proficiency in ADP payroll software and systems
• Ability to handle confidential information with discretion.
• Understanding of federal and state payroll regulations
• Excellent attention to detail to ensure accuracy in calculation
• Proficiency in Microsoft Office, especially Excel
• Communication skills to effectively interact with employees and HR

QUALIFICATIONS / REQUIREMENTS

• Education: Associate's degree or equivalent coursework in accounting, finance, or business administration preferred.
• 3-5 years of experience in payroll processing and tax compliance.
• Previous experience with ADP payroll software required.

WORKING CONDITIONS

The physical demands and work environment described below represent the activities and surroundings of the positions. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times

Job Type: Full-time

Pay: $25.00 - $32.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Are you ok working 830am to 5pm?
• Are you ok commuting to Northborough on a Hybrid schedule 3 days in Office 2 days WFH?

Education:

• Associate (Preferred)

Experience:

• Payroll: 3 years (Preferred)
• Tax Compliance: 2 years (Preferred)
• ADP: 1 year (Preferred)

Ability to Commute:

• Northborough, MA 01532 (Required)

Work Location: In person

Salary : $25 - $32