What are the responsibilities and job description for the Document Scanner position at Groove Toyota?
Description:
We are seeking a detail-oriented and organized Automotive Document Scanner to join our office team. This role is responsible for scanning, organizing, and maintaining digital records of important automotive documents, including invoices, repair orders, title paperwork, and customer records. The ideal candidate has strong attention to detail, basic computer skills, and the ability to handle confidential information efficiently.
Key Responsibilities:
- Scan, upload, and organize various office and automotive documents into the digital filing system.
- Ensure scanned documents are clear, accurate, and properly categorized.
- Maintain confidentiality of sensitive company and customer information.
- Assist with data entry, filing, and document retrieval as needed.
- Work closely with office staff, service department, and accounting to ensure records are up-to-date.
- Troubleshoot basic scanner and office equipment issues.
- Perform quality control checks to verify all scanned documents are legible and complete.
- Previous experience in an office, administrative, or scanning role (preferred).
- Familiarity with document management systems and scanning software.
- Basic computer proficiency (Microsoft Office, PDFs, cloud storage).
- Strong attention to detail and organization skills.
- Ability to handle confidential information with discretion.
- Ability to work independently and meet deadlines.
- Ability to work well in a team environment and uphold dealership standards.
- Valid driver's license
- Able to pass a pre-employment background check and drug screen for illegal substances
- Authorized to work in the United States
