What are the responsibilities and job description for the Sr. Project Manager position at Gropen, Inc.?

About us

Gropen, Inc., is a full-service, custom fabrication, architectural signage, and graphics firm in Charlottesville, VA.

For over 40 years we have developed a reputation for quality products and superior results. Our clients, both locally and nationally, include architects, landscape architects, real estate developers, park administrators, hospitals, and universities, for whom we provide smart, innovative, and effective solutions. We strive to maintain a friendly, supportive culture for people who want to work, learn, and enjoy what they do. This position offers opportunities for involvement in diverse project types and professional advancement in a team-oriented, dynamic culture.

What we're looking for

Experience in Project Management in Signage, Construction, or related fields is required
Fearless problem solver, researcher, and troubleshooter
Willingness to accept a challenge and get the job done
Exceptional multi-tasker, able to juggle multiple projects simultaneously, while maintaining good interpersonal skills and patience
Deadline-driven, high-volume environment must excite you
Strong organizational and time-management skills
Positive, energetic attitude! Personable and professional, with the confidence to tackle issues head-on.
Accountable. Strong work ethic
Diligent attention to detail and accuracy
Excellent written and verbal communication skills
Experience reading architectural plans and contractual language.
Interest in the built environment, arts, and design
Proficient in Microsoft or related suite
Experience with QuickBooks and Trello or related programs
Experience with Adobe Creative Suite, and CAD programs

The perks!

Full-time role

Competitive salary compensation

Paid holidays and paid time off

Affordable health and dental insurance

401k plan

Mon-Fri shift no weekends!

Career growth opportunities

Responsibilities

Manage multiple high-level accounts and projects with varying deadlines simultaneously

Develop project timelines to include needs assessment, design concepting & development, fabrication, and installation

Manage communication between all parties (internal and external) on track to meet stated deadlines

Accurate budget creation in collaboration with Sales / Estimating, confirming order accuracy, and timeliness

Track and manage changes throughout the project and ensure final billing is accurate

Keep records of customer interactions, recording details of inquiries, and complaints, as well as actions taken through Trello and QuickBooks

Collaborate closely with other staff (sales, pre-production / design, production, installation) to ensure hand-off between phases is smooth and completed efficiently

Be a resource to clients for information on materials, processes, and equipment

Work with outside vendors and subcontractors as needed to request quotes and coordinate details

Prep signage permit applications and gather information required from City / County / Public Offices as needed

Provide consistent communication with clients, and resolve issues effectively as they arise

Support and assist with the design process by reviewing proofs for accuracy and ensuring clients' requests are met.

Review and implement contract paperwork as needed including AIA pay applications, lien waivers, warranties, insurance certificates, change orders, etc.

Assist in the sourcing and purchasing of project-related supplies, finished goods, and services from outside vendors

Assist in the staging and organization of finished work to ensure all projects leave complete and in good condition. Support for internal QAQC

Coordinate project installations with the client and internal install teams and provide support to installers while on-site.

Ensure client's expectations are met at project completion and facilitate project close-out and billing.

How you'll make a difference

Efficiently and accurately manage multiple high-level projects while increasing high customer and cross-functional team satisfaction. Coordinate and improve relationships with multiple vendors, external teams, and organizations while exceeding tight deadlines and seeing a project through to completion, and meeting all customers' expectations.

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Sr. Project Manager

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