What are the responsibilities and job description for the Construction Project Administrator - CINFAB Lexington, KY position at Grote Family of Companies?
Established in 1981, CINFAB filled the need for a high-quality, competitively priced commercial HVAC sheet metal contractor. Since then, we’ve grown our operations to include a 40,000-square-foot full-service fabrication shop. And we’ve expanded our capabilities to meet the specific design, fabrication and installation needs of our customers.
Summary: The Project Administrator will be responsible for assisting the project manager and project team with project documentation and control, job cost accounting, scheduling, and construction supervision efforts. To be successful, you should feel comfortable taking on many tasks that require various skills, and appropriately prioritizing those tasks' completion.
Essential functions include, but are not limited to the following:
Lead by Example:
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Train field foreman to enter payroll and PO's into Computerease
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Create CO budgets.
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Enter owner change orders in Computerease.
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Assist AP with PO issues, PM issues, credits, etc.
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Initiate close-out for job. Make certain all committed costs are cleared, POs are closed and forward to accounting for follow up.
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Attend Job/Project Meetings
Build Lifelong Partnerships:
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Assist PM's and Field Foreman with submittals.
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Coordinate submittals and keep accurate logs.
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Distribute approved submittals to PM, Foreman, vendors, etc.
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Coordinate operation and maintenance manuals for approval by owner
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Write POs with PM's direction. Update POs as needed.
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Close PO's and remove committed cost from Computerease at PM's request.
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Obtain local licensing and permits.
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Obtain welder certifications.
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Write change orders to subs.
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Set up out of town accommodations for jobs, i.e., apartments, utilities, etc.
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Interact with Customers to ensure we are communicating and maintaining the business relationship.
Act with Integrity:
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Ensure change orders are mailed and executed.
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Make sure pricing on vendor invoices matches quotes that were given.
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Maintain files for credits returned by the field personnel and interact with vendors to ensure proper credits.
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Track tools and equipment and ensure proper MCA rates for billing purposes.
Put People First:
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Assist field foreman in ordering material and supplies.
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Order on-site utility set up for new projects including but not limited to phones, internet, fax, cable, electric, mail service.
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Assist with jobsite set up including but not limited to copiers, office furniture, supplies.
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Maintain on-site job trailer, order supplies, materials as needed.
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Maintain job folders with updated drawings /specs as needed.
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Train new employees
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Maintain and work on multiple jobs at once.
Challenge the Ordinary:
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Assist the field foreman or PM in developing the SOV.
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Maintain records and receipts for petty cash purchases.
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Assist in Cost Plus Billing and Reconciliations
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Travel to jobsites
Education and/or Work Experience Requirements:
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Must have effective communication skills both written and verbal.
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Have good organizational skills.
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Be detailed-oriented.
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Ability to work with and maintain confidential information.
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Working knowledge of Word, Excel, and Outlook.
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Strong work ethic and able to work independently.
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Experience in Construction projects a plus
Physical Demands:
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Occasional lifting of boxes, office supplies, materials. Minimal physical demands
Work Environment:
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Office and/or Construction Job Site
Employment is based on successfully passing a background and drug test.
Cinfab is an Equal Opportunity/Employer. #Li-Onsite
