Medical Records Paralegal

At GMKE, we know that great talent is the key to achieving the best outcomes for our clients and customers. For the last 15 years, our talented attorneys have built a distinguished reputation as unyielding advocates to insureds facing litigation and trusted partners to insurance companies seeking to responsibly manage liabilities.

We’ve done this by putting our mission at the center of everything we do, living our values, and taking a real approach to every case – resulting in consistently excellent outcomes in the courtroom.

Who We Are

Groth, Makarenko, Kaiser & Eidex is a premier civil defense firm in the Southeast building the future of insurance defense to ensure the best outcome for every carrier and every insured, in every case.

Our values – sincerely diligent, honorably competitive, accountable, client serving, and united in collaboration – shape the way we approach each case and every relationship, acting as our guiding light in all that we do. GMKE is more than just a firm; it’s a community of diverse, growth-minded people, each drawn to our dynamic environment and mission, as we expand our reach throughout the Southeast.

Your Future At GMKE

At GMKE, we're dedicated to building careers that are as fulfilling as they are impactful. Discover what you’ll find at a firm with a progressive approach to fostering truly rewarding professional experiences.

• Growth: With an ambitious mission, inertia is impossible—you’ll never be left behind as the firm moves forward. Whether you’re new to this area of law or a seasoned veteran, you’ll have ongoing opportunities to take on new tasks, responsibilities, and roles.
• Mentorship & Support: Our partners' doors have been open since day one, and that’s still true today. Our partners, most experienced attorneys, and talented staff members genuinely enjoy sharing their knowledge and shaping the next generation of legal professionals.
• Keeping Work & Life Balanced: With PTO policies designed for your unique position, a variety of paid holidays, one work-from-home day each week, abbreviated workweeks, and realistic, achievable goals, work and life can harmonize seamlessly.
• Empowerment: At GMKE, everyone has true ownership over their work and the freedom to approach it in a way that makes sense to them. Diving right into your role isn’t just encouraged—it’s essential. That means you'll be on an accelerated growth path from Day 1.
• Journey of Learning: We continue to increase our investment in training, education, and resources to support your growth. We believe that learning is a lifelong journey, and we’re committed to providing the tools you need to thrive at every stage of your career.
• Culture & Community: Friendliness, reciprocity, appreciation, great relationships, and good times are pillars of our culture. Joining us means joining a true community, where interactions are always warm and collaboration is encouraged. You're invited to regular events designed for fun and fellowship with your colleagues.

About The Role

As a Medical Records Paralegal at GMKE, you are the backbone of every case, ensuring that attorneys have the critical records, summaries, and documentation needed to build a strong legal defense. As the backbone of case development, you will be responsible for requesting, tracking, summarizing, and organizing medical records, insurance files, and other key documents. With a keen eye for detail and an analytical mindset, you will uncover key medical information, highlight discrepancies, and prepare chronologies that provide attorneys with clear, concise insights—work that shapes the foundation of each case and allows us to defend our clients to the fullest extent.

Responsibilities

• Review attorneys' calendars weekly to identify upcoming depositions, mediations, and trials and ensure files are prepared
• Request variety of documents including medical, insurance, pharmacy, and other health-related non-party records
• Monitor non-party request timelines closely and follow up as needed to ensure timely receipt of documents
• Draft and file court documents, including Certificates of Service and Motions to Compel
• Summarize medical records and identify key details such as accident descriptions, injuries, pre-existing conditions, and inconsistencies
• Prepare medical timelines to provide attorneys a clear picture of treatment history
• Secure and coordinate medical expert witnesses by confirming authority with claims representatives, conducting conflict checks, and completing accompanying administrative tasks
• Communicate key findings to attorneys and adjust records requests based on new information
• Process invoices according to firm and carrier standards
• Update and maintain case management system with received records, invoices, and notes
• Organize certifications, imaging discs, and flash drives for use in trial preparation and expert reviews
• Ensure compliance with HIPAA regulations and firm policies for the handling of sensitive records
• Coordinate with opposing counsel regarding non-party records and shared document requests
• Meet a billable requirement of 30 hours per week or 1,550 annually

Qualifications

• Bachelor's degree or equivalent work experience
• Experience in a legal environment with exposure to non-party records preferred; plaintiff-side legal experience highly preferred
• Ability to quickly learn complex processes and terminology
• Naturally inquisitive with a strong sense of curiosity
• Exceptional attention to detail and organizational skills
• Excellent communication skills and professionalism for interacting with attorneys, providers, and external parties
• Resourcefulness and strong problem-solving ability
• Able to work efficiently in a fast-paced environment with shifting priorities

Diversity At GMKE

GMKE is committed to providing equal employment opportunities to all applicants and employees, fully complying with state, federal, and local laws that prohibit discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability, or any other status protected by applicable law. We strive to build a team that reflects the diversity of the communities and clients we serve, recognizing that varied perspectives and experiences enhance both our workplace and our approach to client needs.