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Anticipated Vacancy - Principal Secretary - Department A - Class I - 12 Month

Grove City Area School District
Grove, PA Full Time
POSTED ON 2/19/2025
AVAILABLE BEFORE 5/16/2025

Position Type :

Secretarial / Clerical / Secretary - 12-Months

Date Posted : 2 / 13 / 2025

Location :

Grove City Middle School

Title : Dept. A - Class I (Principal's Secretary)

Reports to : Building Principal

Job Summary

To assure the smooth and efficient daily operations of the given office and to continuously improve efficiency and accuracy in the performance of job responsibilities.

Essential Functions

  • Performs general office duties, including but not limited to telephone / e-mail, intercom message systems, mailing duties, receptionist duties, preparation / editing of correspondence reports / , scheduling, general filing, photocopying, maintaining records, and monthly reports.
  • Ensures equipment in work area is kept stocked with paper, ink, toner or similar items necessary to their daily use and maintained in working order, addresses minor malfunctions, maintains appropriate inventory and recommends service when needed for issues which cannot be handled in house.
  • Processes incoming mail including first class mail, packages, overnight express, bulk and priority mail and distributes all appropriately. Coordinates the summer mailing to students and employees relating to class assignments and beginning of year activities and required forms.
  • Assists with office support activities to include; duplicating materials, collating materials, reproducing and directing correspondence, refining and changing grammar, punctuation and spelling when necessary, answering questions and handling requests for information, preparing reports and taking messages.
  • Maintains and updates various files (including building level personnel files) in accordance with standardized records management and security procedures for both classified and unclassified materials; retrieves filed documents and materials; and transfers and discards files in accordance with established business procedures and schedules.
  • Inputs, maintains, and updates information to generate databases and spreadsheets and compiles information for various reports.
  • Supports office operations with greeting and assisting visitors, providing co-worker assistance when necessary, and providing back-up support for secretaries when needed.
  • Assists with coordinating daily announcements, fire drills, and upcoming events calendar.
  • Coordinates first day and end of year activities as well as other school business and social functions.
  • Responsible for maintaining inventory and distribution of supplies.
  • Performs other duties as assigned.
  • Performs in accordance with school policy, administrative regulations, state and federal laws.

Qualifications

  • High School Diploma
  • High School Diploma Training program preferred
  • 2-3 years prior satisfactory experience preferred
  • Valid Driver's License

    • Sensory Abilities

  • Visual acuity and auditory acuity
  • Ability to communicate effectively in all aspects of the job.

    • Temperament

  • Must possess excellent interpersonal skills.
  • Must be cooperative, congenial, and service oriented.
  • Ability to work as a coordinator and a member of a team.
  • Must be courteous and able to effectively manage job responsibilities.
  • Must be cooperative, congenial, service oriented, and promote these qualities.
  • Ability to work in an environment with frequent interruptions.
  • Ability to be respectful and empathetic.

    • Cognitive Ability

  • Ability to communicate effectively.
  • Ability to work on multiple tasks and prioritize appropriately.
  • Ability to recognize areas of concern and propose or recommend appropriate solutions to problems.
  • Maintains productive working relationship with immediate supervisor.

    • Specific Skills

  • Must possess conflict mediation skills.
  • Plans and prioritizes assignment effectively. Able to handle several ongoing tasks and projects at once.
  • Able to adjust to changes in work environment.
  • Reports to work on time, gives a full day's work and makes effective use of time while on the job.
  • Maintains a good attitude toward administration, fellow employees and the public.
  • Demonstrates the ability to acquire the skill required to operate new and existing software and hardware.
  • Proofreads work for grammar and spelling accuracy.
  • Ability to compose clear, concise sentences and paragraphs.

    • Workplace Expectations

  • Maintains awareness of the School District's policies and procedures. Follows the chain of command.
  • Shows initiative and works with minimal supervision.
  • When appropriate, incorporates progressive ideas / concepts into daily responsibilities.
  • Responds appropriately to supervision and direction.
  • Dresses appropriately for environment.
  • Ability to follow directions and give direction to others.
  • Ability to work independently and make work-related decisions.
  • Ability to exercise good judgment in prioritizing tasks.
  • Ability to use computer technology efficiently including word processing, presentation / webpage software, PowerPoint and Excel software applications.
  • Ability to appropriately handle confidential information in accordance with District policies.

    • Standard ADA Settings

    Office

    Physical Demands

  • Sitting
  • Standing
  • Walking
  • Talking : On the phone; person-to-person, and in groups
  • Hearing; On the phone; person-to-person; and in groups
  • Vision : Near, midrange, far, peripheral, depth and color
  • Machines or tools used : Computer
  • Machines or tools used : Telephone

    • Working Environment

  • Typical Office Environment
  • Subject to inside environmental conditions

    • FLSA : Non-Exempt

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    Grove City Area School District
    Hired Organization Address Grove, PA Full Time
    Title: Dept. A – Class I (Principal’s Secretary) Reports to: Building Principal Job Summary To assure the smooth and eff...
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